Contracts and Grants Post-Award Analyst I/II (ADM1905.19)

The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Contracts and Grants Post-Award Analyst to manage post award activities on grants and contracts, both routine and complex. The Post-Award Analyst will independently provide comprehensive post-award service to Principal Investigators (PI's).

The focus in this position and at PAVIR overall is more on grants administration, rather than contracts. We are seeking job applicants who have experience in grant administration or are interested in converting their contracting experience to become a grant analyst. The hiring manager strongly encourages job applicants tosubmit a cover letter when they apply for this position.

PAVIR, located on the premises of the VA Hospital in Palo Alto, is a mid-size nonprofit foundation, closely connected with the VA and Stanford University. We are a nimble organization, offering ongoing training, opportunities for growth, generous benefits, great work-life balance, as well as friendly, close-knit, and supportive environment. At PAVIR we work with more than 160 uniquely talented medical scientists across a broad spectrum of research areas. We recruit talented employees who believe in making a difference in the lives of others through innovative research.

This is a regular, full time (40 hrs/wk), non-exempt (hourly-paid) position. Benefits:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Vacation
• Sick Pay
• Holidays
• Life Insurance - paid by PAVIR
• Long-term Disability Insurance - paid by PAVIR
• Short-term Disability Insurance - paid by PAVIR
• Flexible Spending Account
• 401(k) Retirement Plan with Company Match and Profit Share
• Employee Assistance Program
• Commuter Benefit

PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to complete a background check.

Duties:

Perform timely, compliant, high quality post-award administration:

• Review monthly PI statements
• Set up new budgets in Solomon software as needed
• Monitor spending on an ongoing and regular basis
• Prepare projections and forecasts identifying any areas needing update
• Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness of expenditures in accordance with sponsor, PAVIR and VA policies and regulations
• Monitor effort certification for accuracy and timeliness
• Prepare timely submission of scientific and financial progress reports to sponsors
• Review files for post-award after hand-off from pre-award
• Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies
• Review, understand and be able to communicate the need for sponsor's prior approval processes
• Implement internal compliance requirements, including VA compliance
• Perform PAVIR processes for data input and file maintenance

Communicate with internal and external parties:

• Communicate status updates and work flow needs intra- and inter-departmentally
• Communicate with PIs monthly or more frequently if needed to review PI portfolio including monthly expenses, projects, effort, and reporting requirements
• Liaise between PI and sponsor or subrecipients to obtain needed approvals
• Initiate, amend, and terminate subaward agreements and personnel agreements
• Assist with other tasks as assigned
• Participate in department activities and process improvement activities, as well as policy development
• May be assigned a lead role in moderate complexity work groups.
• Maintain internal post-award process, including accurate qualitative and financial data input and data maintenance
• Contribute and help maintain Standard Operating Procedures for department and position

Requirements:

EDUCATION:

Required:  B.A./B.S. degree (or equivalent combination of education and experience);

Desired:  B.A./B.S. degree in business, finance, accounting, or Research Administration.

CERTIFICATION: CRA certification desired.

EXPERIENCE:

Required: at least 1 year of experience in an academic or research office setting involving interactions with individuals at all levels; Experience providing customer service.

Desired:  3+ years of work experience in research administration involving interactions with individuals at all levels; 2+ years of Federal post award administration in medical research environments, including NIH and DOD funding.