Contract and Grant Post-Award Analyst

The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Contract and Grant Post-Award Analyst to manage post-award activities on grants and contracts, both routine and complex.

About This Role

The Post-Award Analyst will independently provide comprehensive post-award service to Principal Investigators.

The focus in this position and at PAVIR overall is more on grants administration, rather than contracts. We are seeking job applicants who have experience in grant administration.

The Contract & Grant Department supports a wide array of research administration activities in a deadline driven, service-oriented, and mission-based environment within the VA Palo Alto Health Care System.

About PAVIR

PAVIR, located on the premises of the VA Palo Alto Health Care System (VAPAHCS), is a mid-size nonprofit foundation, closely connected with the VA and Stanford University. We are a nimble organization, offering ongoing training, professional growth opportunities, generous benefits, great work-life balance, as well as a friendly and supportive environment.

PAVIR fulfills its mission by engaging in $30M+ of sponsored medical research funded by the NIH, DoD, other federal agencies, state agencies, foundations, and industry. We are proud of our 31-year history of service to Principal Investigators, VAPAHCS and the staff we employ.

This is a full-time position. Location: Palo Alto, CA. Benefits:

• Medical, dental and vision insurance, HSA, FSA, commuter benefits
• Vacation and sick pay
• 13 paid Holidays
• Short-term, long-term disability and life insurance - paid by PAVIR
• 401(k) Retirement Plan with Company Match and Profit Share
• Wellness Program

PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check.

Primary Responsibilities

Perform timely, compliant, high quality post-award administration:

• Review monthly PI statements
• Set up new budgets in Solomon software as needed
• Monitor spending on an ongoing and regular basis
• Prepare projections and forecasts identifying any areas needing update
• Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness of expenditures in accordance with sponsor, PAVIR and VA policies and regulations
• Monitor effort certification for accuracy and timeliness
• Prepare timely submission of scientific and financial progress reports to sponsors
• Review files for post-award after hand-off from pre-award
• Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies
• Review, understand and be able to communicate the need for sponsor's prior approval processes
• Implement internal compliance requirements, including VA compliance
• Perform PAVIR processes for data input and file maintenance

Communicate with internal and external parties:

• Communicate status updates and workflow needs intra- and inter-departmentally
• Communicate with PIs monthly or more frequently if needed to review PI portfolio including monthly expenses, projects, effort, and reporting requirements
• Liaise between PI and sponsor or subrecipients to obtain needed approvals
• Initiate, amend, and terminate subaward agreements and personnel agreements
• Assist with other tasks as assigned
• Participate in department activities and process improvement activities, as well as policy development
• May be assigned a lead role in moderate complexity work groups.
• Maintain internal post-award process, including accurate qualitative and financial data input and data maintenance
• Contribute and help maintain Standard Operating Procedures for department and position.