The Johns Hopkins Berman Institute of Bioethics seeks a Financial Analyst (FA) to coordinate, oversee and perform financial functions related to both sponsored and non-sponsored activities with primary focus on non-sponsored accounts. The FA will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary and sponsored budgets, plan and determine costs of business activities and recommend budget adjustments and other cost improvement measures. This position will also ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions. This position will also be responsible for payroll for approximately 30 FTEs.
Note: This position is not eligible for visa sponsorship.
Specific Duties and Responsibilities:
I. Financial (30%):
Develops complex financial reports for forecasting, trending and results analysis
Develops and oversees the maintenance of account budget monitoring systems
Monitors, identifies and communicates over expenditures to faculty and administrative staff; also resolves funding shortfalls
Monitors expenditures of funds to ensure adherence to award document guidelines
Keeps abreast of laws and regulations that apply in order to maintain up-to-date compliance with all sponsored and non-sponsored accounts
Oversees the procurement process for all faculty accounts
Coordinates the timely and accurate set up of payroll (eform processing)
Reviews and approves procurement cards by the monthly deadline
Provides training for staff as required on financial systems
Works with faculty and staff to set-up Independent Contractors and verify the process is in accordance to University guidelines
Prepares and processes KB15N’s; journal entries; non-payroll cost transfers; shopping carts; on-line payments; expense reimbursements, as needed
Tracks consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicates funding shortfalls
Maintains adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines
II. Financial Analysis and Reporting (30%):
Performs analysis on budget performance, investigates variances, provides justification, and communicates to leadership, as requested
Assists in researching expense and volume variances
Seeks to resolve any expense posting errors and communicates proper expense allocation, as needed
Completes monthly reconciliation for the department accounts and analyzes budget patterns and project expenditures
Extracts financial data from various accounting and information systems and performs financial and cost accounting analysis of data
Updates/maintains annual budget file and quarterly budget projection numbers
Generates and distributes monthly reports and creates new reports to improve monitoring of revenues/expenses within the department, as assigned
Ensures expenditures for budgets are monitored and reports are prepared to maintain balanced account
III. Grant Management (15%):
Processes journal entries and cost transfers as needed, reconciling reports and research related payroll and financial data
Ensures proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University
IV. Payroll (25%):
In conjunction with the Sr. Administrative Manager, monitors shared workflow and provides asistance and guidance to faculty, students and staff regarding payroll
Submits ISRs for new hires, position maintains, bonus supplements and other routine payroll functions
Enters hours into CATS and ensures documentation is accurate and approvals are obtained
Ensures complete and accurate personnel files are maintained
May work in online systems for VISA requests
Monitors E210 system for compliance
Works with Directors office on annual faculty appointment process as it relates to payroll
Works with academic office on post-doctoral fellowship and visiting scholar appointment process as it relates to payroll
This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications (Mandatory):
Bachelor’s degree in finance, accounting, or other related field required
Three years progressively responsible related financial/accounting experience required
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Previous payroll experience
Work experience in a research, academic or university environment, and strong knowledge of SAP
Proficiency in COEUS and JAWS/SWIFT
Classified Title: Financial Analyst Working Title: Berman Institute Financial Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: up to $59,795.00 annually Employee group: Full Time Schedule: M-F 8:30 - 5 Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10000153-Bioethics Institute Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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