At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: October 6, 2020
The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 15 HHMI professors); 77 Researchers and Specialists; 150 post-doctoral researchers; 375 graduate students; 80 department staff members; and total state and extramural payroll of approximately 1000 (including Graduate Student Instructors, Graduate Student Researchers and research staff). Financial resources include approximately $51M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $46M other fund sources. The department has 1,800 declared undergraduate majors and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in eight buildings located in three widely separated parts of the campus.
Develop recharge rates to consistently and equitably recover the costs of the recharge operations such as salaries, benefits, equipment depreciation, material and supplies to ensure breakeven operations, utilizing sales summaries and previous year's data by analyzing recharge operations and forecasting revenue.
Independently coordinate the entire process of annual recharge self-certification including rate proposals as necessary for the 8 recharge units, establishing budgets, calculation of labor costs, operation overhead, equipment depreciation, supplies and expenses, subsidy and any adjustment for previous year's operations. Submit the self-certification to the recharge committee for annual review via control unit in a timely manner. Ensure rates are reasonable and the approved rates are used for all recharges. Enter related information in budget tools such as CalPlanning.
Monitor recharge centers' financial performance (both internal and external sources), expenses, and rates throughout the fiscal year; and see that expenses or rates are adjusted as necessary. Ensure the recharge center operates within the breakeven tolerance range, and in accordance with its budget. Identify, investigate, analyze and resolve overdraft or surplus situation to ensure recharge center is operated on a break-even basis. Discuss with recharge center manager, take appropriate actions to establish a plan to rectify the situation and bring the unit within the acceptable level of tolerance. Submit updated rate calculation worksheets to the recharge committee at any time during the fiscal year as needed should a unit's financial situation require a rate review. Develop surplus/deficit reduction/recovery plans to rectify the out-of-tolerance condition of the recharge unit under review and notify recharge committee of the action plans.
Process monthly recharges. Ensure billings are accurate, timely and adequately documented in accordance with the Recharge Billing Policies and Procedures. Oversee invoice distribution. Process financial journals, via Excel upload when possible. Process external billing for non-UC customers. Ensure that surcharge income, when applicable, is credited to surcharge chartstring rather than unit's chartstring, Process inter-campus financial journal for charges to other UC campuses. Serve as the MCB stockroom billing coordinator, coordinate and perform the consolidated billing process for all MCB Stockrooms in LSA and Barker Hall with estimated customer accounts exceeding 300. Identify procedural inconsistency and provide constructive feedback to improve the efficiency of the operation and resolve recurring billing problems
Exercise signature authority over recharge expenditures for 8 recharge centers. Review purchase orders and verify chartstrings in Bearbuy and Berkeley Financial System for all recharge units to insure compliance with University procedures. Review bluCard documentation to ensure compliance with University regulations and approve transactions in BFS.
Responsible for all aspects of Fiscal Close; resolve year-end overdraft balances, verify accuracy of Fiscal Close carry-forward balances process year-end inventory journals to book the inventories. Review budgets for each recharge unit for accuracy on an annual basis. Process closing journals annually prior to fiscal close to establish budgets in keeping with rate development worksheets.
Advise recharge center managers on university policies, procedures and financial strategies. Ensure recharge center operations comply with federal regulations and University recharge policies and procedures, business and finance bulletin, appropriate University payroll, reimbursement, accounting, and personnel policies and practices.
Review recharge services provided on a regular basis to ensure that the services are necessary and are not readily available from other campus units or outside sources. Ensure sound business need is present to support providing these services and the manner in which they are provided
Prepare and update equipment depreciation schedules and journals quarterly, and establish equipment reserve for future equipment purchases. Identify alternate fund source, such as gift funds or other unrestricted fund sources, for equipment purchase, if equipment reserve is not available
Conduct monthly review of personnel effort charged to recharge chartstrings. Ensure that percent of salaries charged corresponds to actual time spent on recharge center work. Review and track payroll expenditure activity; submit payroll correction by the following month, prepare requests and provide accounting approval for payroll funding changes in UCPath
Provide reports and records for recharge unit administrators and managers using information from University financial systems such as CalAnswers; analyze and interpret information to assist management in decision making.
Apply advanced accounting concepts to perform varied complex technical analyses to understand past performance and determine present and future performance and/or resource allocations related to departmental recharge operations.
Highly developed analytical, organizational and planning skills and in-depth knowledge of administrative policies, fiscal policies and practices in higher education.
Demonstrated working knowledge of federal regulations including OBM circular A-21 and A-110, and federal cost accounting standards (CAS).
Demonstrated experience in budgeting, fiscal analysis, planning, and financial administration of multi-million dollar budget.
Extensive experience in budget management including revenue, expenditure, projection, and variance analysis to perform cost-benefit studies and breakeven analysis.
Duties require independent judgment, critical thinking, and strong organizational and analytical skills.
Strong problem solving skills and the ability to define issues clearly are essential. Ability to analyze fiscal data, information, and present in a logical format.
Strong writing and oral communication skills are as important as financial acumen and accuracy.
Proficiency in word processing, spreadsheet applications, database and information management systems, e-mail and web browser programs.
Experience in using financial systems in financial projection, tracking, reporting and analysis. Ability to run CalAnswers queries, extract and analyze accounting information from an automated financial system, creating Excel Spreadsheets and preparing customized reports for management decisions.
Expert user and/or ability to achieve proficient skill quickly in major campus financial and data systems (Oracle): CalPlanning, Cal Answers, BFS, UCPath, BearBuy, etc.
Ability to work independently and as a team member: take initiative, prioritize work and manage multifaceted projects with competing deadlines.
Bachelor's degree required (preference for Business/Accounting/Finance concentration).
5 - 6 years experience performing financial planning & analysis, and/or a similar level of experience using financial systems.
Advanced / expert skills in Excel.
Salary & Benefits
This is a monthly paid position. Annual range for this position is $70,000 - $75,000, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time, 1-year, contract position with the possiblity of extension.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.