This position provides advice, training and direction on federal, state, and institutional records management requirements; and oversees the collection, use, and dissemination of data in accordance with the Minnesota Government Data Practices Act (MGDPA) and other state and federal information privacy and disclosure laws.
This position will assist the Chief Data Practices Compliance Officer in all aspects of the performance of that position’s duties.
Responsibilities: Analyze and interpret University, state and federal requirements related to public records and privacy
Under supervision of Chief Data Practices Compliance Officer, ensure University’s compliance with the MGDPA. Work with University staff to gather requested information, review same, and redact not public data prior to dissemination. In performing redactions, the position will exercise independent judgement and apply redactions consistent with state and federal privacy and disclosure laws. Answer questions regarding requests for information.
Assist in the development of training programs for data practices of public and not public data, including in-person and online classes. Review training offered by other units to determine if data practices training can be included. Create and update MGDPA function frequently asked questions on University website pages and data portal. Create and update data practices handouts on specific topics. Strategize and direct communication strategies regarding data practices education and office functions.
Participate in professional educational and development programs. Keep abreast of records and technology literature and best practices.
Represent office at department and college meetings, committees, task forces, and to external partners and agencies.
KNOWLEDGE, SKILLS AND ABILITIES: 1. This position requires knowledge of: a. Records management concepts, principles and processes. b. Privacy and security of information, including Minnesota and Federal laws and regulations. c. Record retention schedules. d. Physical and electronic records standards, theory and processes.
2. This position requires the following skills: a. At least 6 years knowledge and experience with data practices, document review and records management principles and practices at an operational level. b. Good oral and written communication skills. c. Ability to exercise independent judgment and apply redactions consistent with state and federal privacy and disclosure laws d. Strong customer service skills e. Good interpersonal skills, including the ability to deal internally with individuals at all levels of the organization, and with external clients. f. Ability to prioritize and organize effectively. g. Ability to work independently as well as the ability to work effectively in a team setting. h. Strong attention to detail.
As one of the top research universities in the U.S., the University of Minnesota changes lives—through research, education, and outreach. Our high employee satisfaction scores are comparable to top-performing corporations. Surveys consistently show that U of M employees are happy with their jobs, the people they work with, and the benefits they receive. The University is dedicated to keeping you and your family healthy—physically, emotionally, financially, socially, and professionally. Here are just some of the many benefits you'll enjoy at the U:
â— Competitive wages, vacation and sick leave â— Full medical, dental, and pharmacy plans â— Retirement, life insurance, and short-and long-term disability insurance â— A wellness program that rewards you for doing healthy activities â— Tuition benefits to further your education while you work â— Opportunity for public employer student loan forgiveness â— Leadership development and training opportunities â— Opportunity to work in a culturally rich environment
Bachelor’s degree plus 6 years of experience. Certification in Records Management (CRM), master’s degree or Juris Doctor preferred. Advanced degree can be substituted for up to 2 years of experience. Proficiency in Microsoft Office suite, as well as Google Docs, Google Mail, and Google Drive.
Demonstrated commitment to diversity, equity, and inclusion efforts (generally, or specically in data practices); Demonstrated commitment to/Engagement in professional development regarding diversity, equit, and inclusion values upheld by the University of Minnesota
Internal Number: 337756
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.