The Procurement Systems Administrator supports the University by acting as the main point of contact for support of all Procurement and Payment specific systems. This role interfaces with analysts from the Financial Services team, as well as technical resources from within Information Technology Services department The Procurement Systems Administrator serves as a subject matter expert in the content, processes, and procedures associated with Procurement and Payables applications. This role interacts with campus users of these solutions through communications of key events (system outages, enhancements) and trainings.
In this role, you will oversee procurement systems support and maintenance to achieve efficiencies in all processes related to campus procurement, contracts, expenses, invoices, and payments.
The scope will include managing procurement and payables related technology environments, including system configurations, user access, testing, and integrations related to the Oracle Cloud (Ignite) system. Provide technology support for Procurement Services initiatives, managing software updates and enhancements from software form software providers, supporting technology for sourcing events, performing business analysis and reporting, tracking change requests and requirements, and managing outages in real time.
What will you do?
Perform system configuration, maintenance, and monitoring, validating the integrity and availability of Procure-to-Pay systems and processes
Monitor, review, test and implement system functional changes in collaboration with the Ignite support team, assessing, documenting, and communicating system changes to affected parties in a cohesive and timely manner
Document business processes in partnership with Procurement and Payment Services leadership, defining key elements such as workflows and forms, maintaining and updating as necessary
Serve as the lead technical point of contact for external software providers for Procurement-specific systems
Serve as the lead technical point of contact for Baylor suppliers in the Ignite Marketplace, resolving issues and performing outreach as necessary
Seek to continuously improve systems, identifying areas for improvement and partnering with appropriate stakeholders to suggest and implement system enhancements
Partner with internal and external development teams to address identified defects and enhancements
Manage the testing process for all delivered Procurement system changes and enhancements
Develop and deliver communications to internal users regarding process and functional system changes
Maintain training and system support materials to ensure that information presented accurately reflects current processes
Produce periodic procurement-specific reporting, including engaging with key stakeholders to develop dashboards and custom reporting as needed
Support ad hoc and custom information requests
Minimum Requirements: Bachelor's Degree in Business Administration, Management Information Systems, or related field. Three to five years in supporting a procurement/supply chain environment. Five to seven years in information technology services for a matrixed entity.
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more go to Baylor Benefits & Advantages.
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Learn more about Baylor and our strategic vision, Illuminate.
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, pregnancy status, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant’s religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled.
Internal Number: 161496
About Baylor University
Baylor University, a private Christian university and a nationally ranked research institution, provides a vibrant campus community for more than 16,000 students by blending interdisciplinary research with an international reputation for educational excellence and a faculty commitment to teaching and scholarship.