This position will coordinate all activities related to sponsored project submissions for the Division of General Internal Medicine. This position is supervised by the Grants & Contracts Manager with a reporting relationship to the Division Administrator to ensure smooth and efficient functioning for the department as a unit. This position will prepare and review grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications
The position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.
Specific Duties & Responsibilities:
Develops and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine
Advises faculty and staff on changes in sponsored research policies
Submits and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied
Confirms that anticipated promotions and other increases are calculated into the cost of project
Prepares and assist in the development of budget justifications to ensure their relationship to the budgeted dollars
Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc.)
Ensures compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc.)
Assists in the tracking of proposals and other sponsored research documentation through the signature/approval processes
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data
Verifies compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information
Verifies faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied
Responsible for tracking proposals and other documentation through signature/approval processes
Assists with compliance issues for sponsored research (i.e. cost transfers and effort reporting)
Prepares and reviews various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders
Prepares and reviews electronic budgets, budget changes, and expenditure transfer
Minimum Qualifications (Mandatory):
Bachelor’s degree in related field
Two years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, and Abilities:
Knowledge of accounting and budgeting theory and practices
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work for long periods of time without direction
Ability to prioritize own work and work of staff as needed
Ability to work with flexibility on several tasks simultaneously and to meet concurrent deadlines
Very strong organizational skills, analytical and problem solving abilities, and attention to detail
Ability to maintain confidentiality
Strong interpersonal and communication skills, both oral and written
Ability to effectively interact with all levels of University employees as well as outside contacts
Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 to $69,780 per year (Commensurate with Experience) Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002809-SOM DOM General Internal Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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