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Full-time Executive Assistant to the Head of School/Development Associate
Park Day School
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Full-time Executive Assistant to the Head of School/Development Associate

Park Day School

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Details
Posted:
April 7, 2021
Location:
California
Salary:
TBD
Type:
Full Time - Faculty

Position Description: Park Day School is a progressive independent school serving a diverse group of 300 students in grades K-8. Park Day currently seeks a full-time Executive Assistant to the Head of School and Development Associate to support the Head of School and Administrative team and to assume responsibility for assisting the Director of Development in planning and implementation of the Annual Giving program.  

Executive Assistant Responsibilities include, but are not limited to:

  • Supports Head of School and Administrative Team (as needed) 
  • Manages Head of School’s calendar 
  • Correspondence as needed 
  • All meeting arrangements for students, parents and external consultants 
  • Coordinates all special projects, including highly confidential PDS matters 
  • Provides all Board and Board Committee support; coordinates all committee meetings and manages monthly board meeting (logistics, communications and materials) 
  • Records minutes at board meetings and committee meetings as needed 
  • Manages board document archives  
  • Assists with event planning and logistics 
  • Manages school internal and external calendars; updates school website calendar items 
  • Assists Admissions Director with event logistics 
  • Coordinates campus visitors
  • Participate in other Executive Assistant duties as requested

Development Associate Responsibilities include but are not limited to:

  • Work closely with the Director of Development to plan and manage the annual giving program 
  • Manage annual fund solicitations, including planning and implementation of personal and direct mail appeals, phonathons and other activities
  • Cooperate with Director of Development to coordinate annual giving solicitations and communications with the Capital Campaign activities
  • Enter gifts into Raiser’s Edge database, produce acknowledgements, track gift details, and produce donor acknowledgments, all with accuracy and careful attention to detail 
  • Produce reports and analyses of giving, lists, mail merges and other database projects
  • Conduct the monthly gift/grant reconciliation and prepare development data for the annual audit, working with members of the Business Office.
  • Participate in other school and development activities as requested

The qualified candidate will possess the following knowledge and skills:

  • At least 2 years of experience working in a school-setting
  • At least 3 years of experience as an executive assistant, in a school-setting would be a plus and some experience in fundraising or a related field.
  • Excellent written and oral communications skills
  • Demonstrated organizational skills and attention to detail
  • Ability to work independently and manage simultaneous projects on schedule
  • Requires knowledge of Microsoft Office, Google, and expertise in using databases
  • Knowledge of Raiser’s Edge database is highly desirable
  • Meet schedules and deadlines
  • Assist in assuring smooth and efficient office operations
  • Graduated from High School or equivalent

How to Apply
Complete job application and attach cover letter and resume here
 
Park Day School believes strongly in the principles of diversity, equity, and inclusion.  We seek to identify and hire a greater number of faculty of color to serve as role models for all students. We strive to foster a diverse campus community, which recognizes the value of all people regardless of religion, race, ethnicity, gender and gender expression, sexual orientation, family-care status, marital status, veteran status, disability or socio-economic background. 

NOTES:

Additional Salary Information: Salary and benefits will be based on qualifications and experience. Benefits offered include employer-paid medical with Kaiser, dental insurance, a generous retirement plan and more. We also have a calming, beautiful campus where you can enjoy a discounted lunch from our school caterers.
About Park Day School
At Park Day School, dedicated teachers and engaged students collaborate to create a dynamic and joyful learning community for mastering academic and interpersonal skills. Students construct meaning and deep understanding through inquiry and discovery-based teaching. Our practices promote critical and creative thinking, artistic expression, and a commitment to diversity and social justice. In the spirit of partnership and service, students expand their perspectives through participation in the broader community. Continuing the legacy of the progressive education movement, Park Day School prepares students to be informed, courageous, and compassionate people who shape a more equitable and sustainable world. Our Campus and History Park Day School was founded as a progressive K-6 school by teachers and parents in 1976, and opened with 28 students and four teachers. By 1982, the student body had grown to 90 students, and Park Day moved to the Temescal neighborhood of North Oakland, CA. The school purchased a two-acre campus on 43rd Street in 1993. Today, our four-acre campus is often described as "glorious" and "a jewel." Mature trees, lush flower gardens, birds, squirrels, a ch...icken coop, vegetable gardens and quiet niches are enjoyed by all. Swings, climbing bars, sandy play areas, a large all-weather playing field, multiple climbing structures and a shaded gazebo combine to provide an exciting and varied outdoor area for all ages.
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