Manages medium to large projects, from start to finish, ensuring on time completion within budget. Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls. Coordinates and facilitates efforts of project team(s) consisting of various faculty, staff, and hourly employees.
This is a 24-month, grant-funded position responsible for the administration of assigned grant programs. Specifically, the position coordinates the IU South Bend Simulation and Innovation Center Planning and Design project and implementation of IUSB's LIFT Network programs.
This position reports to Academic Affairs and interacts with the deans and faculty of the Vera Z. Dwyer College of Health Sciences, The Leighton School of Business and Economics and the College of Liberals Arts and Sciences as well as the Vice Chancellor for Administration and Finance to manage achievement of project goals, outcomes and timelines. This position also works closely with the Chancellor's Office and University Relations, including Communications and Marketing, to coordinate with external partners. May interface with Indiana University offices to facilitate communication and submission of materials required for facilities planning and approvals, and external consultants that may be involved in these projects. The position requires a highly organized individual, skilled at using technology with good communication and writing skills.
Primary Duties and Responsibilities
IU South Bend Simulation and Innovation Center Planning and Design Grant:
Organizes and schedules meetings for advisory board and internal working groups, drafts agendas, and maintains minutes of the meetings.
Maintains the Project Charter. Develops a project timeline of key deliverables and tracks the progress of the project.
Schedules campus visits for IU Capital Planning personnel, outside consultants, and community partners.
Maintains all project records and correspondence.
As requested, performs product price research on equipment and supplies for the center.
Prepares status reports of the project for the university administration and grant funded.
Prepares any necessary financial documents to pay project expenses.
Other duties as assigned.
LIFT Network Grant:
Develops a comprehensive timeline and task list for the university's requirements under the grant.
Meets regularly with departments funded by the grant to ensure compliance with grant conditions.
Works with campus event coordinator to reserve space on campus for sponsored events.
Ensures all project expenses comply with IU purchasing procedures and prepares purchasing documents.
Schedules campus visits for IU Capital Planning personnel with respect to the Maker Lab.
Assists in determining and pricing furniture and supplies for the Maker Lab, sonography equipment, and resources needed for workshops and outreach.
Assists with outreach to business and educational partners to insure that program content remains updated and linked to project goals and deliverables.
Ensures all required reporting to the LIFT Network is completed on time.
Prepares periodic progress reports for university administration.
Supports additional grant writing to secure needed resources.
Other duties as assigned.
Bachelor's degree in a related field and two years of relevant experience.
Combinations of education and related experience may be considered.
Ability to drive multiple projects to successful completion. Demonstrated project management skills. Proficient communication skills. Excellent organizational skills. Excellent collaboration and team building skills. Demonstrated time management and priority setting skills. Highly thorough and dependable. Ability to learn and use technologies and applications specific to online deliver of courses, purchasing, and budgeting.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.