This position works closely with the Dominantly Inherited Alzheimer Network - Observational (DIAN-Obs) Study Executive Director, Associate Director, and Administrative Core in managing pre- & post-award activities and data, specimen, and publication review requests for DIAN, an international, natural history, observation research program with twenty-four performance sites in seven countries funded by the National Institute of Aging (NIA) and budget of > $30 million, including thirteen subcontracts.
Primary Duties and Responsibilities
Prepare, monitor, analyze, manage, and report overall grant and individual Core/Project budgets
Responsible for the accurate preparation of financial reports, proposal budgets, budget justifications, and financial forecasts
Institute and oversee monthly review of each Core/Project fund accounting to verify that funds are encumbered appropriately and anticipate/recommend actions in the case of budget shortfalls or large unencumbered balances
Review and assist in salary sourcing for grant supported faculty and staff
In collaboration with the departmentâ™s Business office, works with OSRS to initiate and oversee execution of multiple subawards, both fixed fee and cost reimbursable
Oversee processing of vendor payments, grant invoices, and check requests for research expenses
Attends training sessions/seminars related to position
Management and maintenance of grant proposal and award:
Review NOA and make sure all terms are communicated and understood to PI and Administration Core
Communicates with the departmentâ™s Business office for profiling of funds
In collaboration with the departmentâ™s Business office, assures completion of post-award grant activities, i.e., for progress report: collect OS from key personnel, review sourcing and effort on the grant for the past year, update on science, budget for the next year.
Other grant management items, such as NCE requests, prior approval for rebudgets, carryforward, etc.
Monitor sourcing for senior key personnel to ensure efforts are not changed more than 25%
Preparation and submission of grant proposals:
Coordinate and prepare grant submissions, including progress reports, renewals, and supplements
In collaboration with the departmentâ™s Business office, responsible for ASSIST, eRA Commons, and other related grant submission platforms, preparation, completion, and routing
Acts as a liaison for the DIAN-Obs Administrative Core and Core leaders, respective non-Neurology department financial coordinators, and grant funding agencies
Assures adherence to NIH Grants Management, regulatory compliance, and Washington University accounting guidelines
Management of data and specimen requests:
Manage all DIAN-Obs study data and specimen requests, tracking requests through intake, approval/disapproval decision, renewal, and discontinuation
Facilitate and organize the intake of both internal and external data and specimen requests
Prepare and organize requests for Associate Director and Steering Committee review
Work directly with requesting investigator, contracts office, Office of Technology Management (Material Transfer Agreements) and Associate Director to ensure timely and compliant completion of all requests
Contact any individual or entity who has requested tissue or data at a minimum of annually to track publications/research funding related to DIAN-Obs contributions and prepare this information for inclusion in progress reports and grant submissions
Management of publication requests:
Facilitate and organize the intake of internal and external publication requests
Prepare requests for Associate Director and Core Leaders review
Communicate and follow up with reviewers to ensure timely completion of all received requests
Intake, organize, and archive received research and medical literature
Act as the primary point of contact for all DIAN-Obs study publication requests
Ensures DIAN-Obs publications comply with NIH Public Access Policies by informing and assisting authors.
Prepares publication lists for progress reports and grant submissions, verifies that all publications are compliant with NIH Public Access Policies, and follows-up with non-compliant authors to insure they comply
Other duties as assigned:
Assists with special projects of varying complexity, recurrence, and duration
Equivalent of a Bachelorâ™s degree with three years of experience in grants administration or five years of combined education and related experience
Previous work or knowledge of U19 grants
Knowledge of ASSIST, AIS, HRMS, Cognos, Adobe Acrobat, Microsoft Office, PC, RMS, SUBS, agency guidelines, etc.Â Â Â Â
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.Â Â
Bachelor's degree in business administration or related subject with five years related experience, or equivalent combination of education and experience totaling nine years.
$45,800.00 - $75,900.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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