The Department of Ophthalmology seeks a Grants and Contracts Analyst who will coordinate all activities related to the pre-award process and coordinate project submissions in the department. The analyst will support a diverse group of faculty with a portfolio of sponsors that include foundations, as well as federal, and commercial accounts. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies. The analyst will also support a small portfolio of faculty for post award management. This position is supervised by the Grants and Contracts Manager with a collaborative relationship to the central Sr. Grants and Contracts Analysts to facilitate mentorship and ensure a smooth and efficient functioning for the department.
Specific Duties & Responsibilities:
Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (COEUS, Grants.gov, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
Complete JHU and sponsored forms as required.
Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
Ensure proper management of awards, by insuring adherence with GAAP, NIH Grant Policy, OMB, FDP, CAS and University or Hospital policies and procedures.
Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for Principle Investigator (PI) Review.
Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, discretionary accounts and contracts. These reports will be uploaded onto the Department of Ophthalmology shared drive.
Meet with assigned faculty at least quarterly to discuss the financials status of their grants, discretionary funds and contracts and any changes that might be required for upcoming submissions.
Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems. Prepare account reconciliations monthly and on time per JHU and Department guidelines.
Assure Compliance documents are up to date for the PIs and their projects; i.e., IRB, animal protocols, other support.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grants, i.e. statement of appointments, payback agreements and terminations.
Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Internal Audit, Cost Analysis and outside agencies.
Work with Shared Services to provide interim and final financial reports to sponsor agencies. Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support to ensure these remain within projected budgets and comply with present effort reporting.
Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University. Prepare expenditure transfers (non-payroll cost transfers).
Maintain professional confidentiality in regards to employee issues, guarding salary information and financial information regarding their faculty and staff.
Assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within and outside of the Department. Key focus must be on customer service, timely and professional communications and meeting deadlines.
Must have experience with all Microsoft applications; specifically, an intermediate understanding and skillset of excel spreadsheets.
Must possess very strong organizational skills, analytical and problems solving abilities, attention to detail and follow-up. Must have excellent and professional communication skills, both oral and written.
Minimum Qualifications (Mandatory):
Bachelor's degree required.
Two years of administrative/budgeting experience. Related experience in sponsored research and/or financial positions in an academic or medical setting preferred.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 annually (commensurate with experience) Employee group: Full Time Schedule: M - F, 37.5 Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Oph Finance Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.