This collaborative position integrates stewardship, fundraising, and admission and provides a wide range of support for the admission and development offices. It is envisioned to appreciate the value of families and students from the first inquiry of a prospective family to the planned gift of a proud alum with a goal to build a strong culture of sustainable engagement.
POSITION:Admission / Development Associate
REPORTS TO:Director of Advancement and Director of Enrollment
PRIMARY RESPONSIBILITIES INCLUDE but are not limited to:
Track, respond to, and follow-up with phone, email, and web-based inquiries and answer calls related to admission and development.
Maintain admission and development databases; track, compile and analyze statistics for reporting to the Head of School and Board of Trustees.
Prepare and send all respective correspondence, ie., admission decision notifications, annual giving/pledge acknowledgement letters and statements.
In conjunction with the Director of Enrollment, coordinate and prepare materials for and assist in observation of assessments and other testing.
Schedule interviews and conduct small group tours for specific grade levels as needed.
Set-up online enrollment contracts and track progress for all new students.
Produce various web-based communications for prospective and current families.
Ensure all related data to development and admission are up to date on the school’s website.
Reconcile pledge and donation payments, receivables and invoices with the Business Office.
TERMS OF EMPLOYMENT
This is a non-exempt position. Competitive compensation, commensurate with experience. Benefits package includes, but not limited to, medical, life, dental insurance, short term/long term disability, life and retirement plan (up to a 9% match). Regular workday is 8:00 am – 4:30 pm. Occasional early morning, evening, and some weekend work is required.
All school personnel must successfully complete a fingerprint background check through Live Scan and provide current tuberculosis clearance.
DIVERSITY AND INCLUSION STATEMENT
St. Matthew's Parish School strives to be a welcoming and inclusive community that values diversity in all senses of the word. We are committed to making each member of the community feel that her or his whole identity is acknowledged, supported, and appreciated. We believe that an appreciation of diversity and inclusivity is essential to our mission, our goals to serve, lead, and flourish, as well as the five principles of our Character Covenant: respect, responsibility, empathy, honesty, and fairness. Building and sustaining an inclusive community will create the most powerful and effective learning environment, and will also help us learn and work as global citizens.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The campus is located on over 28 acres and there are often meetings and events at different locations. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL OPPORTUNITY EMPLOYER
St. Matthew’s Parish School is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, it is the School’s policy and practice to recruit, hire, train and promote employees without regard to an individual’s race, color, religion, national origin, ancestry, sexual orientation, marital status, gender, gender identity, physical or mental disability, medical condition, age or other protected classifications.
The school is a member of the National Association of Independent Schools and the National Association of Episcopal Schools, and is accredited by the California Association of Independent Schools and the Western Association of Schools and Colleges.
Excellent customer service and strong written and verbal communication skills are required for this role
Must be creative, highly organized and a self-starter with good initiative, excellent attention to detail, and a creative approach to problem-solving; must be collaborative and work well as part of a close team.
Able to multitask, prioritize, and remain level-headed in any situation
A high level of confidentiality and discretion is required
Development, admission and/or independent school experience preferred
Strong technology skills, including strong working knowledge of Microsoft Office (Word, Excel, Powerpoint) and Google Suite (Docs, Sheet, and Slides) is required. Knowledge of Apple Pages and Keynote a plus.
Knowledge of fundraising, database software (PCR, Filemaker Pro or Raiser’s Edge), admission database (SchoolAdmin) a plus; experience with CRM database systems and website content management systems is preferred.