A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:
Accounting & Payroll Manager (Fiscal Analyst 5)
$4,974.00 - $5,772.00 Monthly
$59,688.00 - $69,264.00 Annually
OPENING DATE: 10/04/21
CLOSING DATE: 11/01/21 05:00 PM
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
Recognized by the Aspen Institute as one of the Top 5 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute's RisingStar Award.
We are a community of learners open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse community and develop each member’s abilities. Our commitment to quality education and teaching excellence prepares learners to live and work successfully in an ever-changing world.
The Accounting & Payroll Manager functions as the Chief Financial Accountant for the District; it also serves as the supervisor of fiscal related professional staff as well as a Fiscal Supervisor with fiscal related staff. This position is also the highest agency statewide expert in a financial specialty area including but, not limited to; policy and process development, monitoring of all district wide accounting, investment management/account reconciliation, and audit/internal controls. This position also has primary responsibility for District wide financial reporting.
Please note: The health and well-being of our students and staff are top priorities. In order to safeguard the health of our district, all Pierce College employees are working remotely until further notice, with a few exceptions for core staff and labs. More information is located under the "Physical Work Environment" section listed below.
About the District: The College enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. Want a feel for our District, take a peak with aerial campus views!
Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340 acre community and recreational park, and Waughop Lake.
Pierce College Puyallup – Located on a luscious site with 125-acres of wooded land with beautiful hideaways.
Pierce College at JBLM – Located at the Joint Base Lewis-McChord military sites, serving many of our military, and active duty families that are serving our county.
Pierce County: An amazing place to call home Pierce County stands out as one of the most beautiful and livable areas in the United States, offering its citizens the benefits of both rural and urban life in the Pacific Northwest. Both campuses command views of majestic Mount Rainier. The area's moderate climate, along with nearby mountains, forests, rivers, the Puget Sound, and Pacific Ocean, provide for many outdoor activities including hiking, skiing, kayaking, beach combing, biking, and golfing. At the same time, most of Pierce County is only minutes away from Tacoma or a short drive to Seattle where world- class cultural, arts, shopping and sporting activities abound. The area boasts an amazing array of housing options from urban condos to rural acreage and everything in between. Located in the heart of one of America's most amazing areas, Pierce County is a wonderful place to call home.
ACCOUNTING (GENERAL/TREASURY/FINANCIAL ASSETS/PAYROLL) TO INCLUDE MONTHLY/QUARTERLY AND ANNUAL/BIENNIAL CLOSING:
Monitors and reviews general ledger balances and general ledger transactions.
Prepares, processes, analyzes, reviews, and approves general ledger accounting transactions and adjusting entries and corrections.
Integrates and maintains accounting sub-systems and cross pillar reconciliation methods; reviews internal policy for compliance with OFM standards and procedures.
Generates accounting reports and assists in financial reconciliation work. Works with district wide staff to ensure proper closings.
Reviews and resolves discrepancies between FSCM, SMARTER, and AFRS.
Assists in the development of financial statements. Assists in the development of policies and procedures related to accounting processes and functions.
Ensures reimbursement from State and Federal sources are requested and received in a timely manner. Monitors District investments.
Assists in the preparation of monthly bank reconciliations for review by the Director of Fiscal Services and approval by the Vice President of Administrative Services.
Monitors cash balances by fund.
Monitors appropriate use of proceeds from debt financing and ensures scheduled debt payments are made and recorded in a timely manner. Assists in the closing processes for Treasury.
Assists in development of policies and procedures related to Treasury business processes and functions.
Responsible for recording, depreciating and reporting of physical assets. Assists in the closing processes for Asset Management. Reconciliation between Direct Line and ctcLink.
Coordinates with Human Resources and the Payroll Office to ensure that accounting information is correctly coded.
Coordinate proper coding of positions and salaries with Human Resources and Payroll departments. Coordinate calculation of amounts required to fund full-time faculty salary changes, part-time faculty hires, and related benefits expenditures.
Preparation of complex reports for external parties, including but not limited to; the State Auditor’s Office, the Office of Financial Management, the Department of Revenue, the Internal Revenue Service, the State Board for Community and Technical Colleges, the Department of Education, and the National Center for Education Statistics.
Preparation of complex reports for internal needs including but not limited to reconciliation, inventory. Oversees 1098, 1099, and W2 reporting.
Prepares and submits quarterly payroll tax reports. Provide the State Board for Community & Technical Colleges (SBCTC) with information to prepare biennial funding requests based upon current biennium experience and predicted changes in programs.
Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices.
Serves as required, or as necessary, on various committees throughout the District and State. Fosters partnerships with other colleges in Pierce County and/or statewide, as appropriate to topics of interest to the District.
Serve as a liaison with and advice department administrations regarding accounting rules, policy interpretation, and related compliance issues.
Provide guidance, direction, and training to district departments on finance policy and procedure to enhance district effectiveness and customer service.
Develop and maintain District policies and procedures to ensure compliance with State and Federal laws and regulations, and community college system fiscal policies.
Recommend changes in policies/procedures to serve the best interest of the District.
Assures compliance with fiscal policies and procedures issued by SBCTC, OFM, and IRS. Makes recommendations regarding fiscal controls; develops fiscal procedures and accounting systems. Responds to audit reports (State, DOR, IRS, SBCTC, etc.) and takes corrective management actions; initiates changes to meet discrepancies or noncompliance cited by auditors.
Conducts internal audits as required, or as necessary.
Develop and maintain internal controls to safeguard the District's resources and assets. Balance the need for internal controls with best practices for effective and efficient operations.
Leads other staff in performing unannounced cash counts at cash collection locations throughout the district.
Recommends changes in cash handling procedures and assist the Cashier’s office and others in implementing strong cash control procedures.
Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks. Assists in preparation of records, annually, for archival.
Completes special projects as assigned by the Budget Analyst 4, Director of Fiscal Services, or Vice President of Administrative Services.
Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university.
5 years of relevant professional experience. Experience with budget coding systems.
Experience monitoring expenditures and reconciling funds and accounts.
Comprehensive understanding of current modern principles, practices and methods of accounting; internal accounting controls, budgeting, fund accounting, and generally accepted accounting principles (GAAP).
Special Requirements and/or Conditions of Employment:
The successful candidate must pass a criminal records background check.
In 1967, more than 1,500 students walked through the doors of Pierce College sites with a special goal in mind: to further their education inside their own community. Then called Clover Park Community College, students attended classes in a variety of locations throughout Pierce County. The college held its first graduation ceremony on June 7, 1968. Seven students earned their associate degrees, and more than 200 completed the college’s Adult High School program that year. After a successful first year, the first order of business was to change the name to Fort Steilacoom Community College. A permanent campus was established on 146 acres overlooking Fort Steilacoom Park and Lake Waughop. In 1987, the college began focusing on expansion and growth of the Puyallup site. The college purchased 123 acres near South Hill, and the new campus’ first permanent building, the Gaspard Education Center, was dedicated in 1990. The campus continued to expand, and in 1996 the Brouillet Library Science building opened. Pierce College Puyallup was recognized by the State Board for Community and Technical Colleges in 1999 as the state’s 34th community college and the second college in Pierce College District 11.