We are seeking a Budget Analyst which is the key point of contact for a high volume, high dollar Accounts Payable and Purchasing operation for the Johns Hopkins Facilities and Real Estate (JHFRE) Department collaborating with Shared Service Centers (Accounts Payable, Supply Chain, and Accounts Receivable). The Budget Analyst supports multiple Directors, Managers and Supervisors of Plant Operation trades on the Homewood Campus as well as the Office of Financial Operations. This position reports to the Financial Manager and coordinates some activities of the Budget Specialist.
Specific Duties & Responsibilities:
Triage incoming invoices, purchase order requests, vendor inquiries, and information requests. Evaluate and recommend best practices (form of payment, workflow, and communication) for improving efficiency and accuracy of payment processing.
Coordinate day to day work of Budget Specialist. Review and approve $12 million annual utility invoices processed by Budget Specialist.
Understand and communicate University financial policies and procedures to ensure compliance and submission of proper documentation.
Prepare monthly financial reports for JHFRE Director of Finance and Administration, Director of Plant Operations, Associate Director of Plant Operations, Trade Shop managers and Supervisors. Manipulate SAP data and create reports in Excel. Review $5.7 million operating budgets and analyze variances in supplies and contractual services. Work with Managers and Supervisors to research variances and project future expenditures. Reconcile, review, and approve 14 departmental P-cards totaling $500,000 in annual expense. Ensure cardholders follow JHU policy and procedures and meet deadlines. Audit for appropriate card use and account assignment.
Prepare monthly and quarterly accounts receivable invoices totaling $1.5 million annually.
Serve as primary contact for vendors and internal customers. Provide a high level of customer service to vendors and internal customers with timely follow-up and documentation. Work closely with the vendor's accounting staff to research and resolve complex payment issues. Work closely with internal customers to assist with questions and issues that may arise with JHU systems such as SAP, Concur, P-card, document imaging and other.
Participate in year-end closing process. Collect and analyze performance data against budgets. Investigate and prepare expense accruals and other accounting related entries and transfers.
Coordinate insurance claims for property damages. Collaborate with Risk Management Department to reconcile expenditures and track reimbursement.
Collect financial data and prepare JHFRE's annual reports for Sightlines and F&A rate requirements.
Evaluate invoicing and payment processes and related workflow to make recommendations on areas to streamline and make improvements. Participate in implementing improvements to processes.
May serve as a backup to the Financial Analyst when necessary.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting or related field.
One year of related progressively responsible experience required.
Three years of related experience preferred.
Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills & Abilities:
Requires highly detail-oriented individual.
Must have excellent organization skills.
Must be able to multitask and prioritize.
Must have excellent interpersonal and customer service skills.
Experience with SAP highly desirable.
Proficient in Excel.
Excellent analytical capabilities.
Remain stationary for extended periods of time.
Must frequently communicate with others and exchange accurate information.
Ability to operate a computer and/or other office equipment on a frequent basis.
Ability to move about the office.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $22.32 - $30.66/hr (commensurate with experience) Employee group: Full Time Schedule: M-F 7.5 Exempt Status: Non-Exempt Location: JH at Keswick Department name: Finance & Administration Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.