The University of Maryland, Baltimore (UMB), Dean's Office in the School of Medicine has an exciting opportunity for an APT Program Administrative Analyst (2 positions) to work within its busy Office of Academic Administration.
UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
***The selected candidate for this position is eligible for a $3,000 sign-on bonus. *Half of the bonus bonus is payable within the first 30 days of hire and the remaining half is payable after successful completion of a probationary period of 12 months. The sign on bonus is eligible only to candidates new or returning to UMB.***
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Review and process faculty and fellow appointments.
Maintain and prepare reports (periodic and ad hoc) from databases and Excel logs.
Accurately enter faculty and fellow records based on complex rules
Identify and assist in the development and implementation of future process changes. Applies knowledge of APT processes to address and improve organization-specific needs and operations; assists in modifying functional designs to enhance functionality of reporting and tracking.
Draft and edit correspondence.
Participate in updating the office website.
Effectively interact with senior management, faculty and departmental staff.
Assist in the support of school committees.
Provide support and advice to customers regarding faculty appointment processes and faculty/fellow salary administration procedures.
Prepare reports related to faculty appointments.
Attend to confidential matters of employment, credentialing, payroll and records management processes.
Experience: Minimum of three (3) years of related experience.
Preferred: Experience in health care environment or in higher education with a focus on appointment, promotion, and tenure processes is preferred.
Other: May consider a combination of directly related experience and education.
Hiring Range: Commensurate with education and experience
Knowledge, Skills, Abilities:
Ability to work independently with minimal supervision.
Ability to prioritize ongoing and new projects necessary to implementing a specific organizational program.
Excellent skill in communicating efficiently and effectively both orally and in writing with a variety of people internal and external to the organization.
Skill in continuously seeking to improve the quality of services and processes.
Skill in exercising initiative, resourcefulness and sound judgment with an ability to solve problems and make decisions.
Excellent computer skills to include all Microsoft Office applications and some database software.
Preferred qualities include:
Interest and ability to thrive in high-volume environment.
Conscientious (motivated to ensure things are complete and done in a timely manner).
Strong customer-service orientation.
Interest and ability to learn the rules and exceptions in a complex environment.
Exceptional detail orientation.
Strong organizational skills.
Proven writing skills demonstrating ability to communicate complex ideas effectively.
Proven business math skills.
Proven analytical skills (e.g. successful completion of difficult undergraduate or graduate science or computer courses).
Ability to function effectively as part of a team (flexible and positive attitude).
Ability to handle sensitive materials with discretion and tact.
Intermediate to advanced computer skills to include database reporting and/or exposure to computer programming and/or data set manipulation.
Ability to keep current and maximize use of Microsoft Office applications.
Some familiarity with biomedical and/or scientific terms.
Experience in an academic health care environment.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - E1248E
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: School of Medicine - Resource Management
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.