The National Association of County and City Health Officials (NACCHO), a national organization representing approximately 3,000 local health departments (LHDs) nationwide, has an immediate opening for a Full-time Project Manager - Immunization.
The Project Manager is responsible for managing and monitoring project activities; identifying and responding to our funders’ and contractors’ needs; and facilitating contracting processes. The Project Manager will perform a wide variety of complex technical, management, financial and administrative tasks. The Project Manager must demonstrate a strong background in project management, administrative, and financial management principles and practices, including managing governmental contracts and procurement.
The Project Manager will report to a Director. Work at this level requires substantial knowledge in the designated area, with both the conceptual understanding and sufficient professional experience to work on complex assignments with minimal supervision.
PROGRAM SPECIFIC INFORMATION
The Project Manager will serve in a 12-month termed position to support overall project administration and direction and implement course corrections as needed for the projects described below.
Through CDC funding, the NACCHO’s Immunization program aims to strengthen local health departments' immunization infrastructure and capacity to implement evidence-based public health programs, policies, and services to meet national standards in preventing and controlling vaccine- preventable diseases. The Immunization team implements multiple projects of varying size and complexity, frequently disbursing grants and contracts to local health departments (LHDs) and other organizations to achieve program goals. The Project Manager will support overall project governance and direction. Duties shall focus on project activity and fiscal monitoring, control, team integration, change integration, and corrective action as needed.
COMPETENCIES AND EXPECTATIONS
Project Management – Ensures successful completion of program activities; Ensures alignment of program work with funder requirements and NACCHO’s goals.
People Management – Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for supervisees' activities; Makes self-available to staff; Provides regular and constructive performance feedback; Develops supervisees' skills and encourages growth; Continually works to improve his/her own skills in leadership and management; Aligns staff knowledge and skills with program activities.
Analytical - Synthesizes complex or diverse information; Collects and researches quantitative and qualitative data; Uses intuition based on prior academic and professional experience to complement data; Designs workflows and procedures.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving
situations as well as independently; Uses reason even when dealing with emotional topics; Assists other staff with problem solving.
Performance and Quality – Cultivates excellence; Fosters quality focus in others; Monitors progress, evaluates results, and implements improvements. Identifies opportunities to improve and promote quality.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.
POSITION SPECIFIC DUTIES
Establishes and maintains systems to monitor and streamline end-to-end process of grant and contract development, implementation, invoicing and close out.
Monitors grant and contract deliverables and timely expenditure of project finances in alignment with program activities and goals.
Liaises with grants management, finance and accounting departments to develop project management policies and procedures and clarify roles and responsibilities.
Provides technical and capacity building assistance to grantees and contractors for effective operational and financial management of NACCHO awards.
Supports project budget management, forecasting and tracking in accordance with project work plans.
Supports roll-out of Requests for Applications (RFAs) and Request for Proposals (RFPs) to ensure all necessary information and guidance for scope, budget, and compliance.
Holds quarterly project review to ensure projects are meeting the set outputs and goals, adhering to budgets and work plans.
Supports the strategic planning of the Immunizations team.
Collaborates with other NACCHO project managers to ensure alignment of NACCHO policies and procedures across the organizations.
Represents NACCHO at external project meetings related to their designated area of work.
Assists the Director and Senior Director in other matters as assigned.
Bachelor's degree and certification in relevant professional field with a minimum of 5-7 years relevant work experience; or Master’s degree or certification in relevant professional field with a minimum of 4-5 years relevant work experience; or Project Management Professional (PMP) certification with a minimum of 1-2 years of relevant work experience is preferred but not required or equivalent combination of education and experience, including a relevant certification.
Knowledge of project management practices; Knowledge of association or membership organization environments
Advanced knowledge of Microsoft Office programs, specifically Word and Excel.
Knowledge of a range of public health issues and policies at the local, state, and/or federal level, preferred.
Intermediate program evaluation skills; strong organizational skills; excellent writing skills; excellent oral and interpersonal communication skills; excellent analytical skills; strong attention to detail
Ability and experience to create tools and resources for project management, such as processes, protocols, and procedures or templates and guidance documents.
Ability to translate information from other departments (grants, contracts, finance, etc.) and produce standardized and uniform products for program managers to ensure consistent implementation of processes.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of partner organizations, members, and/or other colleagues within NACCHO.
Ability to understand, explain and/or calculate appropriate statistics when necessary.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to provide information with consideration of mental, emotional, cultural, social, and physical factors.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Continually required to sit.
Occasionally required to walk for job-related purposes.
Occasionally required to reach with hands and arms.
Continually required to talk or hear.
Occasionally required to bend, lift or climb stairs.
Occasionally required to lift light weights (less than 25 pounds).
The noise level in the work environment usually is moderate.
HIRING SALARY RANGE: $79,186 - $88,688
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter with salary requirements, resume, one writing sample to: PN- 457 Project Manager Immunization
NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan, (not a matching contribution); paid short and long term disability plan and paid term life insurance.
At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business.