San Diego Jewish Academy is looking for a full-time Student Accounts Manager to perform all duties associated with the collection of monies due to the school. This position also handles the enrollment contract process and maintenance of student accounts. Reporting directly to the Controller, additional duties include general Business Office duties including but not limited to: cross training in Accounts Payable, audit support, and assisting with the analysis, planning and implementation of new processes and information systems to better meet the needs of both internal and external customers.
You will be kept busy with:
Monitor and reconcile electronic payments
Posting received payments to accounts
Assisting employees and students in the reconciliation of monies collected by the activities of the school
Reconciling petty cash on a regular basis
Assisting with bank reconciliation cash receipts/refund discrepancies as needed
Maintaining and administering all aspects of family and student billing accounts for the school, including setting up billing and charges
Ensuring online invoicing to families is sent out on a monthly basis (now handled by FACTS Tuition Management)
Performing follow up with families on past due student billing accounts by phone and email
Monitoring account aging and report to Controller at weekly meetings
Setting up student billing for the new enrollment year
Processing covered withdrawal claims through tuition refund plan
Reconciling tuition revenue and deferred tuition and fee revenue for audit and reconciling all other A/R accounts for student billing for audit.
Becoming expert in FACTS Tuition Management and other relevant programs
Cultivating and maintaining excellent working relationships with school leadership, employees, students, parents and community partners
Participating in cross training in anticipation of performing one or more accounting functions not in the primary scope of responsibility for this role
Supporting the development, training and administration of accounting policies and procedures
Performing other duties and projects as assigned by Controller
You're good at:
Working collaboratively and tactfully with others
Communication, written and verbal – speak well and listen better
Being innovative and resourceful in solving problems?
Managing multiple priorities and remaining calm under pressure
Maintaining accurate records and upholding confidentiality at all times
Gathering and analyzing data and information, and preparing reports and documents
Working with computers and technology at an advanced level (MS Office – Word, Excel, Outlook) as well as standard office equipment
Being flexible, adaptive, and open to changes and improvements
Being proactive about continuing education and professional development (growth mindset)
You bring this to the table:
Consummate professionalism and communication skills
Attention to detail and accuracy; excellent organizational, analytical and problem-solving skills
Strong organizational skills, including project management abilities
Demonstrated proficiency in technology: MS Office, accounting software, FACTS
Five (5) or more years of experience in accounts receivable or related field, knowledge of GAAP
Work well independently in a fast-paced environment and are willing to jump in and help as needed
high degree of personal integrity and mature judgment
A plus if you have:
Bachelor’s or Associate’s Degree in accounting
Experience working in a school environment preferred
Experience with SAGE 100
Proven experience optimizing and automating processes using technology
What we can offer you:
Great work/life balance including a reduced calendar schedule and paid time off (holidays, sick, vacation)
A full benefits package (medical, dental, vision, FSA, life insurance)
A retirement plan with employer match
If this sounds like a great match, we’d like to hear from you!
