Department Description: The Finance Office serves the needs of the university and its constituents. It is supported by the Controllers Office which oversees the accounting, cashiering, procurement, and student financial services operating units. The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the universitys accounts payable and payroll activities. The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts.
University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.
Detailed Description: Initiates, monitors, and error-corrects system journal entries and other technical processes required to ensure timely financial reporting. Duties include preparation of monthly journal entries, analysis of account status and execution of systems interfaces procedures. This position will also participate in the month and year-end accounting closes to include the timely review and/or preparation of journal entries and multiple system imports. This position will take an active role in the reporting and analysis of financial operations to the University community through the design, test and use of automated financial systems and Microsoft Excel.
Duties & Responsibilities:
Supports with Enterprise Resource Planning (ERP) system analysis and maintenance to ensure that correct financial data is entered and processed.
Process the daily interfaces of various systems into the university's Financial System.
Perform coding corrections, to audit and error-correct the data that was interfaced into the ERP system, and work closely with the necessary departments to make the appropriate correction.
Works closely and timely with the Payroll Department to ensure seamless interfacing between the Payroll system and the university ERP finance systems.
Assists the Financial Systems Manager in testing and interfacing of future financial systems across the campus as necessary.
Responsible for activation/deactivation of Banner detail codes in the Banner Student Account system to ensure correct financial data is entered and processed into the ERP system.
Assist with Enterprise Performance Management system daily processing/monitoring to ensure system is synchronized with the ERP system, and other system administrative duties.
Responsible for daily, detailed audit and error-correction of data processed through the interfaces from the Travel & Expense system. Serves as a backup administrator of the Travel and Expense system. Communicates and resolves issues with Manager, Travel and Corporate Card Program.
Assists Director of Treasury & Financial Systems and the Financial Systems Manager with various projects and tasks as assigned.
Maintains and updates forms for Finance Office website. Participates in form redesign in partnership with department heads.
Provides training and user support for financial systems to the University community. Responds to departmental inquiries regarding automated financial systems and procedures.
Supports Month-End Close system activities which include the processing of journal entries and multiple system imports. Works closely with Accounting staff to error-correct the format of journal entries.
Prepares accounting and budget reports and other analyses as assigned. Assists in the preparation of year-end audit schedules and related transactions as assigned. Participates in other financial reporting projects and tasks as assigned to support any area in the Finance Division.
Job Requirements: Minimum Qualifications:
BA/BS in Accounting, Business Administration, Management Information Systems, or other related field and three or more years experience in a business office, or any combination of education and experience.
Knowledge of Generally Accepted Accounting Principles (GAAP) and fund accounting as they pertain to higher education or not-for-profit financial reporting (FASB 117). Experience with ERP and other Financial Systems applications. Workday Finance experience a plus.
Performance Expectations - Knowledge, Skills, and Abilities:
Strong technical skills with advanced use of automated database financial systems and Microsoft Office applications.
Ability to prioritize workload, meet deadlines, and work effectively under pressure with a high accuracy rate.
Ability to multi-task and balance changing priorities.
Excellent communication, both written and oral, and proven ability to exercise good working relations with a wide variety of people.
Ability to readily problem-solve by listening and knowing what questions need answering before making a final informed determination.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Posting Salary: Commensurate with experience; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Special Application Instructions: Resume and Cover Letter Required
Click Apply Now to complete our online application. In addition, please upload a cover letterand resume to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at firstname.lastname@example.org
Additional Details: Hours: 37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.