Independently accomplishes a wide range of procurement tasks to execute Purchasing department goals and objectives. Audits construction project records. Serves as lead prevailing wage coordinator for BGSU for all state funded construction projects. Communicates financial policies/procedures to University vendors and contractors. Assists with reporting needs and is responsible for general purchasing process execution, management and contracting.
Essential Duties, Tasks and Responsibilities
Purchasing Systems Execution and Support: Responsible for reviewing, assigning and approving requisitions, purchase orders and expense reports in Jaggaer and Chrome River. Supports the Procure to Pay Manager and Purchasing Systems Specialist with e-commerce monitoring, processing and customer service to departments.
Construction Procurement: Serves as the University’s Prevailing Wage Coordinator and Equal Employment Officer for all construction projects. Collects and reviews payroll data relating to prevailing wage compliance, monitoring and reporting to Ohio Department of Administrative Services of EDGE diversity participation and City of Bowling Green Income Tax Office for contractor payroll reporting. Completes EDGE/MBE reporting for Capital Planning. Processes contractor change orders and payment applications. Processes, tracks mechanic’s liens, and related construction project litigation and responds to public records requests. Assists and leads as necessary the Purchasing components of the Pre-bid and Pre-construction meetings. Works with Purchasing Specialist as needed to support contract execution.
Contracting, Sourcing and Reporting: Assists with and leads RF(X)s as assigned. Works with vendors to update or renew agreements. Creates extension letters or contract amendments as necessary for review. Supports purchasing and supply chain trouble shooting and department customer service and follow up. May compile and submit state of Ohio, IUC and other GPO contract/volume reporting on behalf of University.
Other duties as assigned/ may supervise student employees
Knowledge, Skills or Abilities
Follow- up and communication skills to work across a broad range of stakeholders in a decentralized environment.
Microsoft Office proficiency and experience utilizing computer software or systems to complete tasks.
Salary Full-time, Administrative staff position available. Administrative Grade Level 354. Salary is commensurate with education and experience. Full benefit package available.
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.pdf (bgsu.edu)
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Bachelor’s degree is required. Bachelor’s degree in Business or related field preferred. Degree must be conferred at the time of application.
The following experience is required:
2 years’ experience in a general business environment including experience with purchasing and/or procurement practices and principles
Bowling Green State University is a tier-one, public university serving 19,000 students on two campuses in northwest Ohio. The University has nationally recognized programs and research in the natural and social sciences, education, arts, business, health and wellness, humanities and applied technologies. BGSU seeks talented individuals to join our community in Bowling Green, Ohio, recognized as one of the “Best College Towns of America.”Bowling Green State University provides experiences that enhance lives. Students are prepared for lifelong career growth, lives of engaged citizenship and leadership in a global society. U.S. News and World Report names BGSU as one of the top public universities nationwide with a strong commitment to first-year programs that lead to success. Within our transformative learning community, we build a welcoming, safe and diverse environment where the creative ideas and achievements of all can benefit others throughout Ohio, the nation and the world.