Credential Analyst

Job No: 515391
Work Type: Staff
Location: Pomona
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Education Support Professionals

Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: Academic Professionals of California (APC) - Unit 4

Job Classification: Credential Analyst II

Classification Salary Range: $4,279 - $6,077 per month

Anticipated Hiring Range: $4,279 -$4,717 per month

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified

This recruitment is open until filled.

THE DEPARTMENT:

The Credential Services Office (CSO) is the centralized point of contact for all students wishing to enter the teaching profession. The office is responsible for collecting and processing program admissions documents for students applying to enter the programs. The office provides guidance and counsel to students who seek to earn both basic credentials and advanced credentials. The office is responsible for monitoring progress toward the desired credential or certificate as well as reviewing, analyzing, evaluating, and processing applications for credentials upon completion of the program(s). The office is responsible for insuring that educator candidates meet all standards and processes required by the California Commission on Teacher Credentialing. The office is the primary source on campus for faculty, staff, and students who seek information regarding the credentialing process and for disseminating new standards and practices approved by the California Commission on Teacher Credentialing (CTC).

DUTIES AND RESPONSIBILITIES:

Evaluation and Credentialing

• KNOWLEDGE - Develop and maintain thorough and comprehensive knowledge of all relevant credential requirements and policies determined by Cal Poly Pomona Department of Education, the California State University system, and the California Commission on Teacher Credentialing. The Incumbent acts as the liaison for the assigned credential program faculty advisors both within and outside the college in working with the assigned credential programs.
• ADMISSIONS - Facilitate and complete the admissions evaluation for candidates applying to enter the credential program including calculation of GPA, determine meeting all requirements in accordance with CTC, CSU and CPP policies.. Prepare notification to applicants regarding the status of their file and individually review upon request. Work with program faculty to schedule program interviews for admission and process and communicate results of program admission process to candidates.
• PROGRESS EVALUATION - Monitor candidates' grades and evaluations for each grading period and consistently update the files and the relevant credentialing personnel or faculty as issues arise with program completion.
• CREDENTIAL EVALUATION & RECOMMENDATION - Independently review applications for credentials, checking for accuracy and completion of all state, CSU, and university requirements. (The incumbent assumes responsibility for final campus review of credential applications before recommending candidates through the CTC online process prior to recommendation for and issuance of credentials.)
• COMMUNICATION - Verify completion of program requirements to all inquiring school districts, county offices, and the CTC. Provide advice and evaluations to teachers trained outside California requesting information on CPP program and the credentialing process. Maintain close communication with relevant credentialing personnel or faculty on status of candidates and any issues that emerge requiring program coordinator intervention. Maintain open, supportive, and professional communication with teacher candidates throughout the program.
• CLEAR CREDENTIAL EVALUATION - Where applicable, determine eligibility for candidates who initially completed a preliminary credential and have made application for a Clear (Tier 11) credential.
• OUT-OF-STATE EVALUATIONS - Complete evaluations for CPP credential completers requesting analysis for obtaining a teaching position out of state.

Counseling and Advisement

• INDIVIDUAL STUDENTS- Individually consult by phone, drop-in meetings, and scheduled appointments as well as email with CPP students, students from other campuses, states, and countries holding all levels and types of education certifications and endorsements. Provide advice on California requirements, examinations, alternative coursework requirements, and appropriate means of satisfying credential requirements.
• ADVISING SESSIONS - Work with program coordinator and other CSO staff to provide regularly scheduled general advising sessions to prospective credential candidates. (Conducting advising sessions requires thorough knowledge of campus requirements, CSU specific requirements, and CTC requirements.) Where appropriate, work in concert with credential program faculty or other CSO staff to provide specific advising sessions for candidates.

Policy Analysis and Accreditation

• Attend workshops to improve counseling and advising for credential candidates held at the Credential Analyst and Counselors of California (CCAC) conferences and regional meetings, as budget allows. Attend CSU credential workgroup and departmental workgroup meetings as appropriate. Support credential services and departmental accreditation efforts

Database Management

• ADMISSIONS - Enter applicant information in PeopleSoft database and internal Credential MOD and continuously update and maintain information for use by center staff and others in the college and university.
• CODING - Code candidates in system to ensure accurate tracking. Update coding when necessary.
• INFORMATION CONTINUITY - Update database on status of candidates as they progress through the program.
• STUDENT RECORDS - When students have completed the process, purge and prepare files for entry into the archival system
• ASSESSMENT - Work with college Assessment & Accreditation Coordinator to complete necessary department, university, CSU, state, and federal reports.

QUALIFICATIONS:

• Comprehensive knowledge of State standards and requirements for the full range of teaching credentials; thorough knowledge of educational practice related to employment of teachers with credentials, certificates, or permits in California school systems; a comprehensive understanding of the credentialing process; thorough knowledge of school internship programs; and a general knowledge of teacher preparation programs.
• 2 years of experience in the review, analysis, evaluation or processing for teaching credentials or permits
• OR 1 year of this experience with one of the following options: Equivalency for one year of the above required experience may be equated with any combination of the following:
  • (a) Equivalent to two years of experience processing academic records to determine eligibility for admissions or degrees. One year of college level education (full time equivalent) may be equated for up to one year of academic record processing experience.
  • b) Equivalent to two years of experience forming technical, clerical, or secretarial duties involving formulation, revision or interpretation of academic requirements or courses. One year of college level education (full-time equivalent) may be equated for up to one year of the technical, clerical, or secretarial experience.

PREFERRED EXPERIENCE:

• Bachelor's degree (preferably in related area).
• Experience with California's credentialing process

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.

I-9

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a 'mandated reporter