The Project Manager applies project management framework and uses an interdisciplinary process to ensure that customer and stakeholder needs are satisfied. Responsibilities include working with leadership both within and external to the Department in the translation of strategic goals into tactical action plans, identification of key data elements, and ensuring the collection, interpretation and reporting of results in collaboration with key stakeholders. The position will collaborate with leaders, providers and staff to design, implement, and monitor improvement solutions and implement strategic initiatives and goals. The incumbent will become familiar with all potential sources of data inputs. Under the direction of the Department Director of Information Technology and the Department leadership team, this position will interact with leaders, clinicians, educators, researchers, front-line staff and other stakeholders from throughout UW-Madison and UW Health.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.
30% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
10% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
10% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
20% Prepares regular reports to communicate the status of the project within and beyond the project team
10% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
10% Coordinate the strategic initiatives supporting the Education mission as part of the Department's Strategic Plan.
10% Coordinate projects related to finance, physician compensation and budgets.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required: A minimum of 2 years of experience in project management or project oversight Experience coordinating projects and meetings
Preferred: Demonstrated success in driving projects forward to successful completion and delivery of results Experience in budgets/finance Project Management Professional (PMP) certification Experience working on projects with cross-functional teams Experience working in an academic medical setting or other healthcare setting Ability to interpret and analyze data to effectively communicate with stakeholders Knowledge of Lean and Six Sigma tools, or other process improvement practices Demonstrated success with oral and written communications/presentations, project and team facilitation, and results-focused Ability to work independently and cross-functionally with minimal direction in a fast-paced, matrixed environment
This arrangement can be flexible and either hybrid or fully remote. This will be determined at the time of hire. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $65,000 ANNUAL (12 months) Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Along with Surgery administrative leadership, this position sets the tone within the office, cultivating an inclusive, welcoming, and collaborative office environment. Flexibility, initiative, patience, and a commitment to providing quality service are essential for success. Incumbent must possess: -Outstanding time management and organizational skills -Strong interpersonal and communications skills -Ability to analyze situations and exercise good judgement -Ability to effectively influence change -Strong problem solving skills to achieve positive results -Ability to move people to action and hold employees accountable to deadlines -Exceptional administrative skills. Must have achieved mastery in use of MS Word, Excel
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Samantha Connell email@example.com 608-265-5311 Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Project Manager II(AD016)
A539710-MEDICAL SCHOOL/SURGERY/RESEARCH ADMIN
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.