Dumbarton Oaks is a research institute, museum, library, and historic garden located in Washington, DC, and affiliated with Harvard University.
The Facilities Project Manager, under the general direction of the Director of Facilities, will manage small to medium size construction, repair and restoration projects for the campus buildings and grounds. S/he will assist the Director of Facilities in preparation of the work scope, budget, and schedule of large capital projects (>$5M) to ensure conformance to design plans, specifications, and internal standards. S/he will also maintain record drawings, permits, insurance requirements, campus and office maps, project archival documentation, and exterior signage standards for Dumbarton Oaks.
Prepare work scope, schedule, budget, RFIs, and RFPs for small to mid-size projects (<$5M) under general guidance of Director of Facilities and in close collaboration with the Finance Office. Meet consultants and contractors for design review and bidding as assigned. Review proposals for scope completeness and internal project standard compliance for environmental health and safety, LEED certification, healthy building requirements, project management, and closeout.
Attend design and AOC (architect, owner, contractor) construction progress meetings to represent owner, maintain construction documents, review ASI (Architect's Supplemental Information) and COR (change order requests) and analyze for budget and schedule impacts. Prepare reports on project progress for internal and external use.
Supervise contractors and monitor project field conditions, work progress, and quality against budget and schedule. Communicate the deficiencies and challenges to the consultant and contractors for improvement.
Review project specifications and submittals; update construction drawings to keep real-time as-built drawings and records. Provide progress pictures for the project. Identify issues and deficiencies and take corrective measures.
Provide updates to CAPS and CPATH online system as assigned. Prepare and maintain budget for small to mid-size projects. Review application for payments and recommend approval for projects.
Maintain electronic and hard copy of drawings, specifications, and O & M manuals database for all campus building, systems, grounds, and projects. Maintain permits, insurance, and Certificate of Occupancy information. Create and maintain an inventory for office and residential furniture and other FF&E items.
Provide periodic inspections for all building components, including building envelope, architectural components, building code compliance, ADA compliance, waste compliance, fire and safety, and wear and tear. Create new tracking spreadsheets as needed.
Communicate to internal and external constituents all issues related to projects. Meet regularly with various departments for potential project impact and schedule impact. Provide sketches, drawings, research materials, and products as assigned or required by the projects. Update existing AUTOCAD drawings to create as built conditions. Share project-related updates and progress photos for internal meetings.
Manages contractors and consultants.
Other duties as assigned.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree in architecture, engineering, or construction project management.
At least 3 years of experience in an architectural firm or construction setting.
Knowledge of AUTOCAD, Vector works, Adobe Photoshop Illustrator, and MS Office.
Master's degree and Project Management certification preferred.
Working knowledge of building systems. Must be able to read blueprints, drawings and specifications.
Excellent research skills in building trades, codes, regulations and jurisdictional requirements.
Excellent oral and written skills in English.
Must be able to work occasionally before or after regular hours and weekends if projects require.
Experience working with historic buildings.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.