This position will coordinate all activities related to the sponsored award process for the Bartlett Clinic contracts that support and/or augment clinical care. The funding source for this position is the Baltimore City Health Department STD Clinics, which are contracts that support and/or augment clinical care in the Druid and Eastern STD Clinics. This position will work with the Office of Sponsored Projects in the Department of Medicine, The Office of Research Administration in the School of Medicine, the Finance Office in the Johns Hopkins University and external funding agencies, such as Baltimore City Health Department, to process contract applications. In addition, this position will prepare and review grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions.
The position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process.
This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity. This position reports directly to the Finance Manager with a reporting relationship to the Grants and Contracts Manager of the Division.
Duties and Responsibilities:
Develop and prepare financial reports for forecasting and results analysis for faculty and the Department of Medicine. Advise faculty and staff on changes in sponsored research policies.
Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project.
Create and manage the setup of the BCHD contracts for Bartlett Clinic. Review budget justification for appropriateness and completeness of content. Verify compliance with sponsoring organization's guidelines and JHU's policies and procedures.
Assist Principal Investigators (PI) in completion of required information for grant proposals. Responsible for tracking grant/contract proposals and other documentation through signature/approval processes. With grant and contract closeout reports, including financial status reports.
Plan and attend monthly meetings with the PI's of the contracts and key players within the Bartlett Clinic.
Identify budget issues, make recommendations to address concerns, and resolve problems. Allocate salaries to assigned budgets and reconcile salary support. Quarterly to ensure these remain within projected budgets and comply with Percent Effort reporting Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc.). Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. Verify faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Responsible for tracking proposals and other documentation through signature/approval processes. Work with Payroll staff to transfer expenses of faculty and staff off of Control Salary account. Utilize divisional database to track active and pending awards.
Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers. Provide interim and final reports to sponsor agencies. Participate in monthly ID Administrative Staff meetings.
Two years of administrative/bugeting experience
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula ; JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F 8:30 - 5pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM DOM Infectious Disease Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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