Administrative Analyst (Administrative Analyst/Specialist, Exempt I), Public Safety
California State University, San Bernardino
Location: San Bernardino, California
Internal Number: 3298920
Administrative Analyst (Administrative Analyst/Specialist, Exempt I), Public Safety California State University, San Bernardino
Job No: 516158 Work type: Staff Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Safety
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
The CSUSB Police Department was established in Jan. 23, 1974 and is a full service, California POST certified law enforcement agency that employs 19 sworn police officers and an active support staff for the service and protection of the campus community on a 24/7/365 basis. The department is responsible for the 471-acre northern San Bernardino campus and also for the surrounding area including the campus and outlying residential, canyon and foothills. The peace officers of this department have statewide police authority, and are vested with law enforcement powers and responsibilities, identical to the municipal police or sheriff's departments in our community.
The University Police Department strives to provide 'Quality Service' by providing professional service with honor, integrity, and a commitment to excellence to the community. We perform our mission through diligent crime prevention, victim assistance and emergency response preparedness. We believe campus safety is a community effort and embrace a community partnership and problem-oriented policing philosophy. We strive daily to live by our department motto, 'Campus Safety through Service.'
The University Police Program Analyst functions as administrator for several key programs in the university police department. In this capacity the incumbent exercises considerable judgment and discretion, comparing facts, records and situations against statutes, regulations, university and departmental policies and determines the best course of action. The work involves analysis, reasoning and research in order to interpret information and recommend or implement best courses of action. The incumbent will work with a wide variety of on and off campus entities in the administration of these programs. The incumbent will apply knowledge of, statutes, regulations and policies including, but not limited to, the California Penal Code, the Welfare and Institutions Code, portions of the Health Insurance Portability and Accountability Act (HIPAA), the Government Code, the Education Code and the California Administrative Code. The University Police Program Analyst will present information and reports to a variety of audiences, coordinate meetings, track progress of goals and objectives in each program and perform other duties as assigned.
Responsibilities include but are not limited to:
The incumbent will be responsible for the annual security report. Responsibilities will include gathering complex data, adhering to education codes and regulations, researching regulations, analyzing data, etc. and perform other related duties as assigned. Requires clear understanding and knowledge of the complex reporting requirements in the Jeanne Clery Act as codified under 20 USC 1092f and regulated by 34 CFR 668.46. In this role the incumbent works closely with other campus and off campus partners to gather data, interpret findings, evaluate changes and trends and make recommendations for safety or other enhancements affecting campus and community safety.
Threat Assessment Program:
The incumbent provides analytical support to, and administrative coordination of, the university's threat assessment team (led by the University Police Department) which is part of the university's Behavioral Intervention Team (TAT, CARE and Sexual Assault Response Team.) Tasks include organizing team meetings, correspondence and research project as well as complex, sophisticated coordination and tracking of case files using the Maxient case management system. The incumbent handles multiple, sometimes simultaneous, cases, contacting other resources and providers and recording their input for case files, often during crisis situations. The information can be highly sensitive requiring a high degree of discretion and confidentiality. The incumbent will apply knowledge of, and compliance with, statutes and regulations dealing with patient and student privacy, criminal records confidentiality and the federal education records privacy act.
Internal Training Program
The incumbent administers the police department's internal training program in coordination with the Training Sergeant. This involves constant use of the Training Information Management component of the department's records management database, frequent use of other training related databases and resources. The incumbent evaluates employee training against complex federal and state regulations as well as the departmental training plan and recommends courses to meet standards comply with regulations. The incumbent remains current on and conversant in, administrative requirements and regulations promulgated by the California Commission on Peace Officer Training, and maintains an active relationship with the local POST Coordinator and other agency staff, as well as coordinates all POST related audits.
The University Police Program Analyst may be assigned independent research projects on behalf of the department and the university. These projects may involve complex legal, procedural or policy matters. The issues may have broad implications and significant administrative impact. The incumbent must be familiar with evaluation and assessment methodology and techniques, and have the ability to measure program compliance, effectiveness and efficiency.
Reporting on annual Civilian's Complaints Against Peace Officers, California SB54 Values Act Task Force Participation, CLETS Misuse
Report, Survey of Deaths in Custody, Survey of Law Enforcement, Use of Force, Automated Firearms System Entries and US Department of Education stats.
Collecting/collating Clery crime statistics & California Campus Safety Plan statistics.
Assist with onboarding of new hires, assigning access to systems, training, etc.
Asset Management entries and updates
CLETS Admin-testing/recertification, add/remove employees, and respond to and manage audits
Clery Training assignment and follow-up for all UPD and PTS employees
Custodian of Records for LiveScans, including print and send LiveScan returns to HR weekly.
Carry Conceal Weapon (CCW) & Retired Sworn ID application process.
System administrator for CalPhoto, CSAR, DA Star, JimsNET, TASER; backup for RIMS admin.
Concur travel requests entry backup for officers.
RIPA (Racial & Identity Profiling Act) Committee.
Serve as drone program coordinator and file monthly reports with Federal Aviation Administration (FAA).
Act as LiveScan operator backup.
Serve as a Crime Analyst to the Police Department, researching suspects, addresses and vehicles utilizing such systems as CLETS (California Law Enforcement Telecommunications System), CalPhoto, CLEAR and TLO Investigations software and JIMS (Jail Information Management System). Creates bulletins and briefing fliers, as well as attend briefings to inform officers of case or criminal activity information. Report monthly and annual UCR/MACR (monthly arrest & citations reports) and Hate Crime statistics to Department of Justice (DOJ). Report monthly and annual Detention of Minors to BSCC (Board of State & Community Corrections).
Other duties as assigned.
Employment Status: Full-time, Probationary, 'Exempt' position with the possibility of converting to permanent.
Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on August 10, 2022.
Monday through Friday from 8:00 am to 5:00 pm. (May be required to work nights and weekends pending operational needs.)
A comprehensive and detailed knowledge of a university infrastructure, policies, and procedures or in an organization with similar complexity is required.
Thorough knowledge of, statutes, regulations and policies including, but not limited to, the California Penal Code, the Welfare and Institutions Code, portions of the Health Insurance Portability and Accountability Act (HIPAA), the Government Code, the Education Code and the California Administrative Code.
Proven ability to interpret and apply policies and procedures independently and to use judgment and discretion is required.
A thorough mastery of English grammar, punctuation, and spelling is required along with the ability to effectively write and present own reports, minutes, and other documents in a professional manner is required.
Expertise in using office software, technology and systems including but limited to Microsoft Word, Excel, Outlook, and other standardized office equipment is required.
Ability to multitask and manage multiple initiatives simultaneously is required.
Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required.
Skill in planning and performing research and participating in the development, alternation, implementation and evaluation of the organization's programs, policies, and procedures.
Demonstrated skills in project leadership to represent the work unit on key projects within the organization.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
Education and Experience
Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience.
Applicants must possess at least three (3) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity.
Experience in a higher education and/or law enforcement setting is preferred.
Anticipated Hiring Range: $3,897 - $5,450 per month
Classification Hiring Range: $3,897 - $7,051 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.