We are seeking a Sr. Grants & Contracts Analyst who will be responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. Pre-award functions are handled centrally in the Department of Medicine, but there may be occasional need for pre-award functions for specialized applications or other urgent circumstances. Works directly with project PIs, Co-PIs and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity. Reports directly to the Grants & Contracts Manager. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications.
Specific Duties & Responsibilities
Sponsored Projects – Post-Award
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
Assist with submissions of the following agreements: data use, material transfer, non-disclosure, confidentiality & clinical research.
Assist with budget distributions, sub-award setup, GR/IR issues, and IRB fees.
Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc).
Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
Ensure eForms are processed on schedule and assure funds are utilized compliantly.
Assure funds flows of all grants, contracts, sub awards, & clinical trials.
Supervise budget balances for cross departmental projects.
Develop reports to proactively identify payroll gaps, develop projects, and perform what if scenarios.
Serve as one of the Department's finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine's Business Office, Research Administration, Research Accounting, Dean's Office, Human Resources, JHU Controller's Office, Tax Office, and JHH Finance Office.
Internal: Department of Medicine Administration, Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center.
Various other departments and divisions in the School of Medicine and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Sitting in normal seated position for extended periods of time.
Ability to use a keyboard and move about.
Ability to see and hear within normal parameters.
Reaching by extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to move about.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
*JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070-$83,900 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30am - 5:00pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM DOM Gastroenterology Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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