The Assistant Project Manager-Wayfinding will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects that are greater than $5M. They will frequently interact with the clients, consultants, and contractors to ensure the delivery of projects meets financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics. The APM will be the lead on small capital projects and/or components of a larger project to which he/she is assigned to. They will be responsible for all phases of construction, coordinating the activities of a project to ensure cost, schedule, document control, and quality standards are met and ensuring that all aspects of our services are being delivered to the highest level to ensure client satisfaction.
Major duties include:
The initial phase of estimating support review approved drawings and develop requisitions for material purchases.
Preparation of job start-up and close-out checklists
Preparation of project budgets.
Produce a timeline for the project with a start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals. Process change orders, and purchase requests, and work closely with purchasing and procurement for material ordering.
Solicitation, evaluation, and selection of architects, contractors and other consultants/vendors.
Issue contracts and purchase orders
Verify materials are procured and the scope of work is developed before the job goes into production.
Work on tracking/submitting Request for Information (RFI) and change orders.
Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and managing day-to-day project activities
Review pay applications and invoices from contractors, architects, and other vendors, assisting in prompt processing of invoices and prompt payment
For projects that are greater than $5M, the Assistant Project Manager will be responsible for above duties in addition to working under the direction of a Senior Project Manager and/or Project Manager to:
Perform daily assignments and participate in monthly staff meetings
Participate in all project meetings, take meeting minutes and distribute them to all project team members
Preparation of all RFP/bid packages and support of the bid process
Process all submittals, requests for information, shop drawings, change proposals, and change orders
Preparation of daily, weekly, and monthly reports that discuss, in detail, the status of the project
Ensure agreements, insurance certificates, bonds, and other documents are executed accurately
Review of change proposals from architects, contractors, and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager Development of estimates and budgets for assigned projects
Developing monthly job status reports and participating in the preparation of the project risk analysis
For projects with a focus on signage and wayfinding, the Assistant Project Manager will be responsible for the above duties in addition to:
Working with Signage & Wayfinding Manager to :
Control and maintain UCSF Signage Standards Manual.
Maintain and update UCSF Administrative Signage Policy.
Maintain contracts and agreements with vendors that help support signage operations at UCSF. Process invoice as needed.
Establishing a regular presence at PM meetings to identify projects with potential signage and wayfinding impact. Reinforcing the importance of PMs considering and funding impacts to existing signage programs as part of their project.
Working with PMs on the transfer of as-built signage data into signage maintenance tools, and post-project go-lives.
Providing support to design teams in major capital projects, requiring wayfinding or signage.
Ensuring accuracy in wayfinding naming conventions and signage solutions proposed by new construction projects. Experience writing specifications for signage and graphics construction documents preferred.
Working with Signage Governance Committee to review all non-standard sign requests and create standard graphic layouts, when needed.
Assisting departments in charge of signage maintenance (Facilities; Campus Life Services) on smaller projects.
Conducting site surveys of signage and areas for suggested improvements.
Updating technology systems used for Wayfinding and Sharepoint databases and websites.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.
