PROJECT MANAGER, INTERNATIONAL PROGRAM IN PUBLIC HEALTH LEADERSHIP
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 212009
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The UW Daniel J. Evans School of Public Policy & Governance has an outstanding opportunity for a Project Manager to join their team.
POSITION PURPOSE The UW Daniel J. Evans School of Public Policy & Governance is seeking a Project Manager for the International Program in Public Health Leadership (IPPHL), a non-degree, non-credit program that trains mid-career global public health professionals in the skills of policy analysis and leadership to enable them to advance population health efforts. IPPHL annually hosts 35-40 fellows from across Africa for online and in person academic experiences.
This position is responsible for overall program operations including admissions, intake, international travel logistics to Seattle and an African location (visas, flights, stipends, lodging, transportations, etc.), and acts as the primary point of contact for participants with all logistics activities. This position will work closely with the Program Director and Assistant Director and under general oversight of the Principal Investigator for the grant that will fund the portion of work which this position will be responsible. This position may eventually oversee student workers.
The Evans School of Public Policy is the nation’s #3 ranked school of public policy and governance (#2 among public universities). Its purpose is to inspire public service and democratize public policy by advancing a mission of educating leaders, generating knowledge, and hosting communities to co-create solutions to pressing societal problems. The International Program in Public Health Leadership is a highly visible program that aligns strongly with both the Evans Schools’ and the UW President’s goals for educational outreach in the area of global and population health, and we are committed to develop a team and program that values experiential education consistent with our values of equity, service, and courage, and leaning into our commitment to anti-racism. This position plays an integral role in the high-impact service and delivery of the program.
RESPONSIBILITIES Operations & Execution (75%)
Serve as the principal point of contact for participants and faculty for program operations and logistics
Oversee core program operational schedule in coordination with staff, faculty, and partner instructors.
Coordinate group site visits to local locations in Seattle and African location for meetings or events (schedule, transportation, etc.)
Manage purchase and expenses for supplies and vendor contracts Ship international packages several times a year through DHL, coordinating with participants across many different countries and diverse address formats
Manage process for providing program stipends and honorarium payments in coordination with Evans Fiscal team
Manage hotel selection, provide ongoing contract management, and act as point person for relationship and on-site event coordination
Manage catering selection, provide ongoing contract management, and act as point person for relationship and on-site event coordination
Manage on-site course logistics including scheduling classrooms and facilities, reserving audio-visual equipment, and supporting faculty instructors and participants
Lead US J-1 visa process in coordination with participants, UW International Scholars Office, and Evans Fiscal team
Manage flight process between participants, travel agent, and Evans Fiscal to purchase participant and/or alumni flights to Seattle and an African location that align with budget, timing, and participant needs
Manage ground transportation needs for on-site programming in Seattle and African location, overseeing transport modes, payment, and participant coordination
Research and purchase appropriate US medical travel insurance for participants as required for J-1 visas
Manage annual program application refinement and creation to align with recruiting strategy
Create admissions timeline and lead communication with team, potential participants, and stakeholders
Manage initial application review process and finalist recommendations in coordination with team
Coordinate admissions team meetings (schedule coordination, process, communication, on-site logistical support for space, technology, food, materials, etc.).
Lead participant intake process and data management for information that feeds into other processes such as visas and flights
Drive recruitment and ongoing program visibility through marketing and communication with prospective participants, including design, content, and maintenance of external-facing program webpages
Support, as needed, operational aspects of online academic experiences, including some development and maintenance of digital learning platform for the participants and faculty, management of academic files, and technical assistance.
General Administration & Internal Affairs (20%)
Support efforts for ongoing DEI strengthening activities and integration
Develop and revise operational policies, procedures, and related documents
Support efforts for process improvements across all operational and participant experience activities
Work with Program Director and Assistant Director to establish and monitor budget expenditures to ensure costs are allocated appropriately and within budget (for catering, travel, course materials, and other program costs).
Program Strategy (5%)
Contribute substantively to overall program strategy by providing operational guidance and feedback on program improvement analysis and operational process analysis.
Manage all travel & accommodations for in-person experiences in Seattle and Africa
Manage on-site course logistics, including scheduling classrooms and facilities, ordering catering, reserving audio-visual equipment, and supporting faculty instructors and participants
Manage the recruitment, admissions, and intake of participants for each cohort of the program
Plan and implement logistics of participants’ 2-week Seattle residency and multi-day residency in Africa.
Bachelor’s degree in business, public administration, or a related field.
Three years prior experience in managing an academic program or event coordination, administrative work experience, and project management
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Ability to work occasional evenings and weekends. Annual international travel to the African continent may be required (once per year) for on-site event implementation.
Experience managing the creation and implementation of in-person and virtual events coordinating with many people.
Experience managing the complexity of domestic and international travel arrangements across multiple time zones and countries.
Proven ability to take initiative and make independent decisions, and plan, assess, and adapt to changing needs and challenges.
Ability to create and adapt tailored messaging and communication for diverse audiences including global executive-level professionals in the health sector, faculty, community partners, and vendors.
Strong organizational skills, high level of attention to detail, and ability to maintain quality under deadlines.
WORK ENVIRONMENTAL CONDITIONS
Hybrid working environment allowing for some remote work as agreed on with supervisor.
An open workspace environment at an office during times of in-person work and programming which may result in additional or higher levels of noise and visual distractions.
Ability to lift boxes, move tables, or engage in otherwise moderate physical activity.
The position requires an ability to work with non-traditional, international students, both as students and as customers. IPPHL students could be executives, public health officials, or just starting in their organization and may not have been in academic or classroom settings for a number of years and may have never traveled internationally before or during COVID. This requires a high degree of service, so they are comfortable with our program and logistics.
The program sessions occasionally operate outside the regular 40-hour work week and require the ability to work occasional early mornings, evenings, and weekends.
In addition, annual international travel to the African continent may be required for on-site event implementation.
The position requires an understanding of complex event and operational management and the flexibility to meet the demands against program implementation deadlines.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.