The Project Manager for the Facilities Planning Department will be responsible for providing project planning and implementation services working directly with the Associate Director for Facilities Planning. The ideal candidate must be professional, organized and possess a strong attention to detail. The ideal candidate must have the ability to work on multiple projects concurrently. Expertise in Microsoft Office is a must, with an emphasis on Outlook, Word and Excel. Experience with Project Management Software a plus. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.
Duties of a Facilities Planning Project Manager may include the following but are not limited to:
Responsible for working on Stony Brook Medicine projects. The locations include, but are not limited to: SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
Provide space planning for clinical practice or office renovation, relocation or development of new locations.
Create and review Request for Qualification for services and/or commodities to progress projects. Create bid documents and Request for Proposals, analyze/level bids and maintain contracts/purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines as required.
Responsible for development and coordination of design and construction plans for assigned projects.
Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions and scope changes when required. Maintains complete project documentation records on all projects and provides bi-monthly status briefing to the Associate Director, Facilities Planning.
Establish regular meetings with contractors and vendors for progress meetings and coordination schedule.
Responsible for notifying appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress.
Works with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements.
Coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and install dates with to meet the scheduling needs of the project.
Maintain project records, files and reports as needed. Records change orders that develop throughout the course of the project.
Design Responsibilities include use of Autocad for various projects.
Proactively work with department and/or building occupants, tenants and others to communicate construction activity and minimize disruption through project completion. Project documents will be kept in a digital project including but not limited to: bids, bid leveling, plans, specifications, contracts, budgets, schedules and project closeout information. Documentation on space allocation will be provided through use of the ATG system, and development of internal departmental resports as needed.
Required Qualifications: Bachelor's degree. Minimum 5 years' experience in hospital facilities planning or facilities and construction project management. In lieu of degree, 10 years' experience in hospital or healthcare facilities planning, or facilities and construction project. Knowledge of NYSDOH, FGI, CMS, TJC and other regulatory processes. Experience using ProjectMates or other project management software.
Special Notes: Resume/CV should be included with the online application.
In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes "continuously require all covered personnel to be fully vaccinated against COVID-19." Upon acceptance of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Official Job Title:TH Senior Staff Assistant
:Administrative & Professional (non-Clinical)
Department/Hiring Area:Facilities Planning
:Day ShiftShift Hours:9:00 AM - 5:00 PMPass Days:Sat, Sun
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