Provides analysis, forecasting, financial oversight as well as federal and state regulatory compliance oversight for externally funded grants and contracts awarded to the University (FY20 $16.7M in federal grants managed). Prepares required documents and submits financial reports. Approves expenditures to assure they are in compliance with established accounting principles and federal (200 CFR), state and private grant guidelines and regulations.
Essential Duties, Tasks and Responsibilities
Analyze and interpret complex contract specifications, guidelines, and regulations. Act as an expert on these and advise Principal Investigators (PI) and others on grant specific requirements and restrictions. Research and analyze supplemental guidelines on sponsor websites and in RFPs for additional restrictions. Continuously monitor and communicate changes and/or clarify OMB Circular and NSF, HHS, NIH, ED guides for updated policies and procedures with those associated with the grant. Maintain a list of compliance requirements that are interpreted differently among federal agencies.
Monitor, analyze and manage budget and expenditures along with all aspects of the grant to ensure compliance with sponsor terms and conditions, OMB Circular guidelines, and University policies is maintained. Responsible for providing analysis and development of fiscal forecasting models of grant Review payroll and expense paperwork, journal transfers, and electronic expense report submissions, evaluate whether expenses are reasonable and allocable, and approve or deny the expenses based on appropriate guidelines. Analyze accounts to prevent potential problems and determine solutions for current issues. Let PI know of fiscal problems before they occur and provide counsel on acceptable paths to remedy the fiscal situation. Secure and file appropriate federal, state and private grantor documentation.
Create and analyze financial monthly, quarterly and final closeout reports. Analyze and complete all appropriate fiscal reports and invoices based on interpretation of contract language, sponsor guidelines, and appropriate laws and regulations including cost share reporting, technical reports, and/or assisting in progress reports. Responsible for developing appropriate invoicing and reporting schedules. Utilize various sponsor electronic submission systems such as ERA Commons, Fastlane, CCIP, etc. and use them in analysis and forecasting of grant and guidelines.
Balance and reconcile accounts. Prepare journal entries and budget transfers as needed. Develop, analyze, and provide communication regarding budget vs. expense analysis and budget projections. Provide multiple solutions to upcoming problems.
Communicate and collaborate with and train faculty members acting as principal investigators (PI’s), budget administrators, and grant secretaries on grant conditions, reporting and documentation requirements along with FMS navigation and training. Review grant conditions with PI and ensure appropriate procedures are being followed. Analyze solutions if problems occur and collaborate with PI and others to see that solutions are put into place and enforced. Provide resources and contacts for charging expenses to the grants. Meet with PI's to discuss and resolve grant related issues.
Analyze, develop and forecast approved budgets and budget modifications. Determine appropriate indirect cost percentages and calculate release time. Review budgets for unallowable categories and expenses. Monitor all budgeting limits. Discusses potential problems with PI and others.
Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions. Collect and analyze accounts receivable balances from unpaid sponsor invoices. Identify any current or future problems. Address issues with PI and others.
Other responsibilities: Assist in the functional lead duties of FMS System maintenance (maintenance packs, testing, trouble shooting, etc.). Assist in the annual external Single A to include: responding to all auditor requests for data on selected grants for audit, running queries/reports, and analyzing variances. Prepare, distribute, collect, and maintain time and effort certifications for all employees paid from grant funds. Conduct other projects as assigned
Knowledge, Skills or Abilities
Solid working knowledge of Generally Accepted Accounting principles (GAAP)
Excellent communication and interpersonal skills
Excellent organizational, analytical and problem-solving skills
Solid knowledge of federal and state compliance regulations
Substantial experience with budgeting and accounting procedures
Ability to train other support staff
Ability to set priorities and work comfortably in fast-paced, deadline driven environment.
Familiar with PeopleSoft
Proficient in Microsoft office - Excel and Word
Salary Full-time, Administrative staff position available. Administrative Grade Level 355. Salary is commensurate with education and experience. Full benefit package available.
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by January 3, 2023.
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
Generous paid time off: Vacation, holidays, sick days and more.
Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
Tuition fee waivers: For eligible employees, spouses and dependent children.
Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Bowling Green State University is a nationally ranked public university committed to redefining student success in a high-achieving, innovative environment. In 2021, Forbes ranked BGSU as the No. 3 midsize employer in the United States, highlighting the University’s commitment to its faculty and staff. Serving as the core of the University’s academic community, more than 800 full-time faculty members are engaged in teaching, research and creative activities, with over 2,000 full-time staff members to support the operations and education of over 20,000 students. Bowling Green State University provides experiences that enhance lives. Students are prepared for lifelong career growth, lives of engaged citizenship and leadership in a global society. U.S. News and World Report names BGSU as one of the top public universities nationwide with a strong commitment to first-year programs that lead to success. Within our transformative learning community, we build a welcoming, safe and diverse environment where the creative ideas and achievements of all can benefit others throughout Ohio, the nation and the world.