Executive Assistant, Development and Alumni Affairs Office of Advancement - Georgetown University Law Center

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Requirements

Executive Assistant, Development and Alumni Affairs - Office of Advancement - Georgetown University Law Center

Job Overview

The mission of the Law Center's Office of Advancement is alumni outreach and fundraising as part of and in coordination with the mission and goals of the University.

The Executive Assistant has a key role in support for the Assistant Dean of Development and Alumni Affairs in duties such as managing the Assistant Dean's calendar, and scheduling individual meetings, as well as meetings involving multiple stake holders - to include meetings are with peers, alumni, and friends of the Law Center that are frequently confidential in nature. As well, they manage the Office of Development with the assistance of the Office of Development Administrative Assistant.

They are responsible for the budget, human resources and ProCard - monitors the budget, reviews and approves all reimbursements and contracts, and handles time keeper responsibilities; administers ProCard on-line allocation and paperwork for the Assistant Dean and the Executive Director of Development; and reviews and prepares paperwork for all ProCards in the Office of Development. As well, they serve as the Human Resources representative for the department and connects regularly with the Law Center, Office of Advancement and Georgetown University Human Resource teams.

As the chief assistant to the Assistant Dean, the Executive Assistant interacts regularly with administrators, faculty and staff at the Law Center, especially with staff in the Dean's and Vice Dean's office, staff on Main Campus; and with prominent donors, alumni, and persons from institutions and organization associated with the Law Center.

They handle all travel arrangements - domestic and internationally - for the Assistant Dean, including scheduling and logistics for meetings with alumni and donors. For several Development trips (domestically and internationally), the Executive Assistant often handles travel arrangements for the EVP/Dean of the Law Center and the Vice Dean, including passports and visas for international travel.

Work Interactions

Reporting to the Assistant Dean of Development and Alumni Affairs, the Executive Assistant works closely with the other Development staff and ensures that they have the necessary equipment and administrative support to accomplish their fundraising and professional goals. This involves scheduling meetings with alumni and major donors, handling travel logistics, monitoring ProCard expenses, submitting financial paperwork, and handling HR/GMS issues, and office supervision - working with a many of the offices at the Law Center and the University to complete.

Qualifications

• High School diploma - preference for Bachelor's degree
• 5 to 7 years of progressively complex administrative experience supporting senior management or C-level executive(s) - preference for experience in a non-profit or university setting
• Excellent oral and written communication skills
• Strong organizational skills; experience providing complex administrative support in a high-profile environment with tact and diplomacy
• Ability to work in a fast-paced environment and manage multiple tasks and competing demands and priorities effectively.
• Excellent skills with standard office productivity software such as Microsoft Office
• Ability to take the initiative and accomplish projects without supervision
• Ability to handle highly confidential information with discretion

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found at Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Executive-Assistant--Development-and-Alumni-Affairs---Office-of-Advancement---Georgetown-University-Law-Center_JR14735-1







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