Roxbury, Massachusetts
Portland, Oregon
Brentwood, Tennessee
Thomasville, North Carolina
Washington, D.C.
Posted: 25-Jan-23
Location: Roxbury, Massachusetts
Salary: Open
Internal Number: 158227
Title: Staff Assistant to the Dean of Workforce & Business Development
Unit: Non Union Professional
Department: Workforce & Business Development
Reports To: Dean of Workforce & Business Development
Date: January 24, 2023
General Summary:
- Provides Administrative support on all aspects of the Dean of Workforce & Business Development work, including the Centers' operations under the Dean's authority.
- Functions as a liaison between departments regarding administration and communication.
- Collaborates with the Center of Workforce Development, the c4SBT, and the Business Innovation Center staff to coordinate activities, events, and procedures.
- Works with various local, state, and federal agencies on grants and programs.
- Collaborates with the marketing department to market department successes.
- Composes letters and reports and reviews documents for completeness and compliance with third-party requirements.
- Conducts research and prepares reports on various workforce issues and programs.
- Compiles program data and prepares reports on training outcomes.
- Prepares confidential memos and letters.
- Maintains the Dean's calendar and schedules meetings.
- Serves as the initial point of contact for student inquiries.
- Serve students in an asset-based way and stresses equity for all students.
- Provides timely and professional responses to students' telephone, email, and walk-in inquiries.
- Attend college and community events to promote programs and recruit students.
- Attend campus meetings and serves on committees, as required.
- Maintain an inventory of supplies and order supplies as needed.
- Perform other duties as assigned.
Job Requirements:
- Associate or higher degree with a major in business administration, business management, or public administration.
- Three years of full-time, or equivalent part-time, experience in office management, office administration, business administration, or business management, with experience in purchasing, budgeting, accounting, records management, process improvement, grants management, and contract administration.
- Demonstrated excellence in time management, attention to detail, and the ability to learn quickly.
- Ability to observe strict confidentiality and exercise discretion in handling confidential information in all aspects of work.
- Ability to multitask and manage competing projects.
- Excellent working knowledge of Microsoft Word, PowerPoint, Excel, and Outlook.
- Ability to independently prepare and use charts, graphs, and tables to analyze data and draft reports.
- Ability to write concisely, prepare reports and maintain accurate records.
- Maintains a positive and proactive approach to problem-solving and developing innovative solutions to address challenges.
- Ability to deal tactfully with others, establish rapport, and maintain harmonious working relationships with persons from varied ethnic, cultural, and economic backgrounds.
- Strong interpersonal and communication skills.
- Committed to continuous quality improvement
- *Education toward such a degree will be prorated based on the proportion of the requirements completed.
Preferred Qualifications:
- Bachelor's degree and 5+ years of senior executive assistance and office administration experience in higher education.
- Knowledge of state budgetary procedures relating to positions, salaries, and personnel services.
- Knowledge of the laws, rules, policies, and procedures governing the State and Federal Grant Administration.
- Knowledge of state accounting and budgetary procedures, including terminology.
- Knowledge of state procedures governing the purchasing and requisitioning supplies and equipment.
- Prior experience in an urban community college or with diverse populations.
- Prior experience working with students from diverse social, cultural, and economic backgrounds who possess various academic abilities and interests.
- Bilingual (Preference for Spanish, French, Haitian Creole, Cape Verdean-Creole, or Portuguese).
- Valid Driver's License
Additional Requirements:
- All candidates must have legal authorization to work in the U.S.
- The appointment is subject to SORI (Sexual Offense Registry Information) background check and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.
Additional Information:
Location: Roxbury campus with occasional travel to off-campus meetings as needed. This position will be eligible for a maximum of two days of telework in accordance with the College's telework policy.
Hours: 37.5 hours per week, Monday to Friday 9:00am-5:00pm
Expected start date: January 2023
Salary Range: Salary commensurate with academic background and experience. Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:
- High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
- 12 paid holidays per year and competitive Sick, Vacation and Personal Time
- Tuition Benefit for employees and dependents at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
- Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
- Access to the Commonwealth's Mass4You, employee assistance program
- Free employee parking
- Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is a eight-minute walk to the campus.
The College will not sponsor applicants for work visas
COVD VACCINATION REQUIREMENT:
Candidates for employment should be aware that all Roxbury Community College students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
Additional Information:
- All candidates must have legal authorization to work in the U.S.
- The appointment is subject to SORI (Sexual Offense Registry Information) background check and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.
Work Schedule:
- Generally, 8:30-5:00, but may include nights and weekends.
- Work assigned schedule reliably and punctually.
Additional Information:
Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate based on race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission, or the United States Department of Education's Office for Civil Rights.
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.
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