The Quad Preparatory School

Operations and Special Projects Manager

(Immediate Opening)

Classification: Exempt 

Reports to: Chief Operating Officer

Annual Salary Range: $80-$100,000

The Operations and Special Projects Senior Manager supports the daily functioning of all school’s operations, oversees school safety and reports to the Chief Operating Officer.

RESPONSIBILITIES:

Embodies, promotes and communicates the school’s mission and core values in all endeavors and interactions.

Understands and promotes the standards and policies of the school.

Respects, affirms, and protects the dignity and worth of each member of the community and exhibits moral and ethical behavior.

Responsible for providing tactical and strategic oversight, management, and planning of all aspects of the daily physical operation and maintenance of the school’s campuses and programs

Takes an active part in the full life of the school.

Sets professional boundaries, collaborating with constituents within those boundaries.

Supervises the Facilities Manager, Security Staff, Registrar, IT Manager, and administrative front desk staff.

Manages deadlines and serves as point person and problem solver staff and for families. Assists the COO in developing reports, presentations and correspondence.

Supports  the Chief Operating Officer and Senior Human Resources Manager

• Write and post recruiting ads, track analytics
• Organize applicant interviews with other staff members,
• Prepare, collect, and archive agreements and other paperwork
• Collaborate with People and Culture

• Update internal and external databases (e.g. record sick or maternity leave, DASL reporting)
• Prepare HR templates, such as new hire guides
• Establish new processes when needed
• Liaise with external partners, like PEO, insurance/benefits vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
•  Collaborate with People and Culture to detect trends in staff absences, sick days, and work schedules to propose policy solutions to leadership 
• Process expense forms
• Participate in HR projects (e.g. help organize a job fair event)
• Perform other tasks as required

Operations (60%)

• Manage all school scheduling for special events, field trips, transportation, maintenance, playgrounds and cleaning
• Manage the school safety plan: disaster preparation, fire drills, student, staff and public safety, and student health.
• Assist with licensing and safety obligations and record keeping as needed
• Ensure space is clean, safe and tidy by supervising facilities and cleaning crew
• Ensure technology and communication work (phones, computers, printers, networks, firewalls and security); troubleshoot in a timely manner
• Perform other tasks as required such as fire drills, yearbook coordination, etc 
• Supervise and mentor the Manager of Facilities and support the Facilities and Security Teams in their short-term and long-term projects
• Ensure compliance with all codes and regulations governing the use, construction, maintenance and improvement of site and facilities
• Manage all purchasing for FFE (Furniture, Fixtures, Equipment) for School operations
• Provide logistical oversight for all major School events (program, advancement, facility rentals, etc.

Note:  Workloads and demands ebb and flow with seasons and situations, and it is expected that work outside of work hours will sometimes be required to manage surges and busy times of year, as well as emergencies.

To apply, please send a resume, personal statement/cover letter, list of three references (name, title, relationship, contact information), and any other documents that represent your candidacy in an authentic manner to peopleandculture@quadprep.org. Please put as subject line, Ops and Special Projects Senior Manager. Thank you!

Want to learn more about Quad Prep? Connect with us! 

***Note that all employees are required to be fully vaccinated and boosted for COVID-19. Medical and Religious Exemptions may be provided.***

ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at peopleandculture@quadprep.org.

The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.

To apply, visit: https://app.trinethire.com/companies/10791-the-quad-preparatory-school/jobs/72919-operations-and-special-projects-manager

REQUIRED SKILLS, EDUCATION & EXPERIENCE 

• Bachelor’s degree in a related field
• Significant prior experience in managerial roles, operations, and project management , ideally in a K-12 school setting
• Appreciation for and desire to work in a highly relational and values-centered environment; excellent interpersonal, teamwork, and diplomacy skills 
• A personal communication style that is accessible, approachable, optimistic and welcoming, 
• Strong personal values of compassion, patience and integrity
• Honed ability to manage confidential situations with confidentiality, discretion, respect, and sensitivity.
• Ability to flexibly adjust to demands in a fast paced and young organizational environment
• Superb attention to detail and accuracy 
• Excellent Executive Functioning Skills
• Experience in engaging a diverse range of personas/needs within an organization 
• Proven track record of  handling multiple priorities and meeting deadlines 
• Superb organizational and computer skills including: Microsoft Word, Excel, PowerPoint  and Google Apps (Gmail, Google Calendar, Google Drive), Google Suite: Documents, Sheets, Slides Blackbaud, Razors Edge)

About The Quad Prep School

At Quad Prep, we are on a mission—to transform the lives of neurodiverse, twice exceptional people by redefining the experience of school. Through the collective, superlative and empathic work of our teachers and clinicians, we are empowering students to leave Quad Prep fully prepared to engage with the exciting and wonderful diversity of this world. Entering our 10th year and a new phase of maturity, we are excited to welcome fellow groundbreakers to our team to help us further this inspiring and urgent mission. We are eager to challenge our status quo, to seek diverse perspectives and work together to develop better practices of neurodiverse education. The Quad Preparatory School actively seeks to forward diversity through its programs and hiring. A not-for-profit independent college preparatory school, Quad Prep’s rich and robust curriculum engages, challenges, and inspires students at all levels, K–12.

Connections working at The Quad Prep School