University of California Irvine

Department Analyst


Updated: Mar 1, 2023
Location: Irvine-Campus
Job Type:
Department: Psychological Science



Job Opening ID: 49982

Reports To: Department Administrator

Working Title: Department Analyst

Department: Psychological Science

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004263

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The School of Social Ecology's vision is to be the best interdisciplinary school in the nation and internationally, where the brightest scholars and students conduct research on pressing social and environmental problems in order to strengthen communities and improve lives. The school hosts a workplace environment that supports wellness, creativity, teamwork, knowledge and growth. We strive to provide a balance and flexibility for our staff that supports peak performance in our work, which serves the mission of the University and the School of Social Sciences. The Department of Psychological Science in the School of Social Ecology at UC Irvine seeks a motivated, flexible and adaptable self-starter to provide analytical support and customer service to the Wellness Initiative and the Department of Psychological Science more broadly. The incumbent will provide administrative support to the Post-Baccalaureate Program and Masters in Legal and Forensic Psychology both within the Department of Psychological Science. As a member of the School of Social Ecology, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution, and innovation-- while representing the Wellness Initiative and Department to the campus.

As Analyst of the Department of Psychological Science, responsibilities include: financial administration to include reimbursements, purchases, stipends; contract and grant proposal preparation and submission ; primary administrator for the graduate program ; database management; academic personnel administration of hires; employment and salary administration; departmental website maintenance; event planning and orchestration; customer service pertaining to daily administrative operations for faculty, staff, students and visitors in the Department of Psychological Science.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$29.10 - $46.71 (hourly)

Required:

3-5 years of applicable experience working for an organization

Bachelor's degree in related area and / or equivalent experience / training.

Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to communicate effectively with a broad range of individuals including students, faculty, administrators, and the general public. Must be able to communicate and interact with others positively and constructively at work. Strong interpersonal, problem-solving skills, and time-management skills. Skill in organizing work, defining tasks, prioritizing assignments, and following through on all projects independently. Working knowledge of common organization-specific and other computer application programs. Ability to maintain confidentiality, tact, and discretion in completing all responsibilities and duties associated with the position, while demonstrating flexibility and patience. Experience analyzing and organizing complex information and the proven ability to produce clear, comprehensive and complete reports based on that analysis. Skills in service orientation, organization, active listening, and critical thinking. Awareness and sensitivity to cultural differences. Demonstrated work experience and knowledge of particular needs and concerns of the School s multi-ethnic graduate student population. Demonstrated analytical skills to identify problems, collect and analyze data, define objectives, and propose or implement recommend solutions. Excellent English writing and communication skills and proven ability to compose professional reports, correspondence, policies and practices, and training materials.

Preferred:

Detailed knowledge of UCI policies and procedures. Working knowledge of accounting principles and practices Working knowledge and experience with KFS (Kuali Financial System) for purchasing and reimbursements. Working knowledge of ESOC (Electronic Schedule of Classes)

Special Conditions Required:

This position is eligible for hybrid/remote work.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 49982Reports To: Department AdministratorWorking Title: Department AnalystDepartment: Psychological ScienceBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004263Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The School of Social Ecology's vision is to be the best interdisciplinary school in the nation and internationally, where the brightest scholars and students conduct research on pressing social and environmental problems in order to strengthen communities and improve lives. The school hosts a workplace environment that supports wellness, creativity, teamwork, knowledge and growth. We strive to provide a balance and flexibility for our staff that supports peak performance in our work, which serves the mission of the University and the School of Social Sciences. The Department of Psychological Science in the School of Social Ecology at UC Irvine seeks a motivated, flexible and adaptable self-starter to provide analytical support and customer service to the Wellness Initiative and the Department of Psychological Science more broadly. The incumbent will provide administrative support to the Post-Baccalaureate Program and Masters in Legal and Forensic Psychology both within the Department of Psychological Science. As a member of the School of Social Ecology, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution, and innovation-- while representing the Wellness Initiative and Department to the campus. As Analyst of the Department of Psychological Science, responsibilities include: financial administration to include reimbursements, purchases, stipends; contract and grant proposal preparation and submission ; primary administrator for the graduate program ; database management; academic personnel administration of hires; employment and salary administration; departmental website maintenance; event planning and orchestration; customer service pertaining to daily administrative operations for faculty, staff, students and visitors in the Department of Psychological Science. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $29.10 - $46.71 (hourly) Required: 3-5 years of applicable experience working for an organizationBachelor's degree in related area and / or equivalent experience / training.Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to communicate effectively with a broad range of individuals including students, faculty, administrators, and the general public. Must be able to communicate and interact with others positively and constructively at work. Strong interpersonal, problem-solving skills, and time-management skills. Skill in organizing work, defining tasks, prioritizing assignments, and following through on all projects independently. Working knowledge of common organization-specific and other computer application programs. Ability to maintain confidentiality, tact, and discretion in completing all responsibilities and duties associated with the position, while demonstrating flexibility and patience. Experience analyzing and organizing complex information and the proven ability to produce clear, comprehensive and complete reports based on that analysis. Skills in service orientation, organization, active listening, and critical thinking. Awareness and sensitivity to cultural differences. Demonstrated work experience and knowledge of particular needs and concerns of the School s multi-ethnic graduate student population. Demonstrated analytical skills to identify problems, collect and analyze data, define objectives, and propose or implement recommend solutions. Excellent English writing and communication skills and proven ability to compose professional reports, correspondence, policies and practices, and training materials. Preferred: Detailed knowledge of UCI policies and procedures. Working knowledge of accounting principles and practices Working knowledge and experience with KFS (Kuali Financial System) for purchasing and reimbursements. Working knowledge of ESOC (Electronic Schedule of Classes) Special Conditions Required: This position is eligible for hybrid/remote work. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12195689-department-analyst





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