University of California Irvine

Senior Contract and Grants Analyst


Updated: Mar 1, 2023
Location: Irvine-Campus
Job Type:
Department: Soc Sci/Deans Office Admin



Job Opening ID: 49970

Reports To: Contracts and Grants Manager

Working Title: Senior Contract and Grants Analyst

Department: Soc Sci/Deans Office Admin

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007709

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Business Office in the School of Social Sciences at UC Irvine seeks an experienced, analytical and technical self-starter to provide financial support and administrative management in support of the School's research programs and initiatives. As a member of the School of Social Sciences, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution, and innovation-- while representing the Dean and School to the campus. The School of Social Sciences provides an engaging, supportive, challenging, and rewarding atmosphere where collaboration and innovation thrive. As indicated in our strategic plan, our School's mission is one of positivity where we strive to BE BOLD, BREAK THE MOLD and BE BOUNDARYLESS. Please, join us!

Under the direction of the School's Contracts and Grants Manager, the incumbent is responsible for the financial and administrative management of assigned complex federal and private contracts and grants as well as other extramural and intermural funds that support various research and instructional programs within the School of Social Sciences. As part of the School's Financial Management Team, the incumbent has independent decision-making authority, policy analysis and interpretation and independent problem-solving responsibilities that requires on-going interaction with all levels of university and agency faculty and staff. Incumbent is responsible for providing specific direction to assigned faculty and staff to assure compliance with recent revisions to contract and grant costing principals and university policy. This requires knowledge of: university policies and procedures, agency specific contracts and grants policies; material management to include purchasing and equipment acquisition principles; personnel/payroll policies and procedures; recharge principles; research subcontracting concepts; indirect cost principles; policies and practices related to Federal CAS and Uniform Guidance requirements. This position is eligible for hybrid/remote work.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$71,300.00 - $128,700.00 (annual)

Required:

Minimum of 5 years of experience in administrative analysis or an equivalent combination of education and experience in using PI reports, Kuali Financial Systems transactions, and knowledge of general accounting proceduresEnter

Bachelor's degree in related area and / or equivalent experience / training.

Thorough knowledge of finance policies, practices, and systems. Ability to independently gather required information to organize, and perform financial analysis assignments. Proven ability to effectively present information verbally and in writing in a clear and concise manner. Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated skills in pre and post -award financial analysis, planning and administration with complex multi-million dollar budgets from multiple agencies and UC funds that fluctuate from month to month. This includes audit planning and preparation, rate analysis, cost/benefit analysis, and research program fund administration Ability to establish and maintain effective working relationships with supervisors, campus administrators, faculty, staff, students, and visitors of various ethnic, social, and educational backgrounds. Excellent interpersonal skills and ability to communicate effectively and diplomatically with a diverse level of people and backgrounds. Values and delivers high quality, professional, responsive, and innovative service. Experience working as part of professional team and ability to handle all Business & Finance Office matters with tact, discretion, and confidentiality. Working knowledge of federal, state and University regulations relating to contracts and grants administration to include Uniform Guidance and CAS applications. Demonstrated skill in contract and grant budget preparation, analysis and projection. This includes cost and revenue analysis, projecting income and expense trends, preparing income and expense statements, and preparing financial projections.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 49970Reports To: Contracts and Grants ManagerWorking Title: Senior Contract and Grants AnalystDepartment: Soc Sci/Deans Office AdminBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007709Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Business Office in the School of Social Sciences at UC Irvine seeks an experienced, analytical and technical self-starter to provide financial support and administrative management in support of the School's research programs and initiatives. As a member of the School of Social Sciences, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution, and innovation-- while representing the Dean and School to the campus. The School of Social Sciences provides an engaging, supportive, challenging, and rewarding atmosphere where collaboration and innovation thrive. As indicated in our strategic plan, our School's mission is one of positivity where we strive to BE BOLD, BREAK THE MOLD and BE BOUNDARYLESS. Please, join us! Under the direction of the School's Contracts and Grants Manager, the incumbent is responsible for the financial and administrative management of assigned complex federal and private contracts and grants as well as other extramural and intermural funds that support various research and instructional programs within the School of Social Sciences. As part of the School's Financial Management Team, the incumbent has independent decision-making authority, policy analysis and interpretation and independent problem-solving responsibilities that requires on-going interaction with all levels of university and agency faculty and staff. Incumbent is responsible for providing specific direction to assigned faculty and staff to assure compliance with recent revisions to contract and grant costing principals and university policy. This requires knowledge of: university policies and procedures, agency specific contracts and grants policies; material management to include purchasing and equipment acquisition principles; personnel/payroll policies and procedures; recharge principles; research subcontracting concepts; indirect cost principles; policies and practices related to Federal CAS and Uniform Guidance requirements. This position is eligible for hybrid/remote work. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $71,300.00 - $128,700.00 (annual) Required: Minimum of 5 years of experience in administrative analysis or an equivalent combination of education and experience in using PI reports, Kuali Financial Systems transactions, and knowledge of general accounting proceduresEnterBachelor's degree in related area and / or equivalent experience / training.Thorough knowledge of finance policies, practices, and systems. Ability to independently gather required information to organize, and perform financial analysis assignments. Proven ability to effectively present information verbally and in writing in a clear and concise manner. Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated skills in pre and post -award financial analysis, planning and administration with complex multi-million dollar budgets from multiple agencies and UC funds that fluctuate from month to month. This includes audit planning and preparation, rate analysis, cost/benefit analysis, and research program fund administration Ability to establish and maintain effective working relationships with supervisors, campus administrators, faculty, staff, students, and visitors of various ethnic, social, and educational backgrounds. Excellent interpersonal skills and ability to communicate effectively and diplomatically with a diverse level of people and backgrounds. Values and delivers high quality, professional, responsive, and innovative service. Experience working as part of professional team and ability to handle all Business & Finance Office matters with tact, discretion, and confidentiality. Working knowledge of federal, state and University regulations relating to contracts and grants administration to include Uniform Guidance and CAS applications. Demonstrated skill in contract and grant budget preparation, analysis and projection. This includes cost and revenue analysis, projecting income and expense trends, preparing income and expense statements, and preparing financial projections. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12194984-senior-contract-and-grants-analyst





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