University of California Irvine

Contracts and Grants Analyst, Pre-Award


Updated: Mar 16, 2023
Location: Irvine-Campus
Job Type:
Department: ENGR DO Research Management



Job Opening ID: 50191

Reports To: Contracts & Grants Supervisor, Pre-Award

Working Title: Contracts and Grants Analyst, Pre-Award

Department: ENGR DO Research Management

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 006205

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5

Employee Class: Career

The Samueli School of Engineering has one opening. This opening is being advertised at two levels RSCH ADMN 2 and RSCH ADMN 3 (Contracts and Grants Analyst and Senior Contracts and Grants Analyst), respectively. The final candidate will be hired at the level that best corresponds the individual's skills and experience.

Position Summary:

The Samueli School of Engineering's (SSoE) Contracts and Grants Unit named Engineering Research Management (ERM) provides quality assistance to faculty, researchers, and other academic personnel affiliated with the School to obtain (Pre-Award) and manage (Post-Award) sponsored awards that support research, training, and other scholarly activities. ERM ensures timely, accurate, and responsible stewardship of funds by carrying out these administrative activities within UC, UCI, Federal, State, and agency policies, procedures, and regulations. ERM (Pre-Award) staff assists with the submission of contract and grant (C&G) proposals from all prospective sponsors including but not limited to the Federal Government, Private Foundations, and For-Profit Entities.

Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator contracts and grants where analysis of financial information or proposal documents require review of a variety of factors (e.g. budgets, biosketches, current & pending support, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$28.02 - $49.66 (hourly)

Department Website:

https://engineering.uci.edu/

Required:

3-5years of experience with BA/BS / Equivalent experience

Bachelor's degree in related area and / or equivalent experience / training.

Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Knowledge of grant funding processes, procedures and techniques. Writing skills to draft persuasive text for variety of audiences. Experience working as part of a professional team and in maintaining confidentiality. Ability to establish and maintain effective working relationships with staff, department heads, faculty and students of various social, cultural, economic and educational backgrounds. Demonstrated organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload and competing deadlines.

Preferred:

Experience administering research funding from the National Science Foundation, National Institutes of Health, Department of Defense and Department of Energy. Demonstrated skill in understanding, interpreting and appropriate application of University of California Policies and Procedures as they relate to finance, contracts and grants, and sales and services activities, equipment management, and gift administration. Proficient in the use of UC Campus financial systems, such as KR, KFS, UCPath, Pl Report, GEC and BAT functions. UC experience managing multi-million dollar research awards.

Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 50191Reports To: Contracts & Grants Supervisor, Pre-Award Working Title: Contracts and Grants Analyst, Pre-AwardDepartment: ENGR DO Research ManagementBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 006205Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5Employee Class: Career
The Samueli School of Engineering has one opening. This opening is being advertised at two levels RSCH ADMN 2 and RSCH ADMN 3 (Contracts and Grants Analyst and Senior Contracts and Grants Analyst), respectively. The final candidate will be hired at the level that best corresponds the individual's skills and experience.
Position Summary: The Samueli School of Engineering's (SSoE) Contracts and Grants Unit named Engineering Research Management (ERM) provides quality assistance to faculty, researchers, and other academic personnel affiliated with the School to obtain (Pre-Award) and manage (Post-Award) sponsored awards that support research, training, and other scholarly activities. ERM ensures timely, accurate, and responsible stewardship of funds by carrying out these administrative activities within UC, UCI, Federal, State, and agency policies, procedures, and regulations. ERM (Pre-Award) staff assists with the submission of contract and grant (C&G) proposals from all prospective sponsors including but not limited to the Federal Government, Private Foundations, and For-Profit Entities. Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator contracts and grants where analysis of financial information or proposal documents require review of a variety of factors (e.g. budgets, biosketches, current & pending support, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $28.02 - $49.66 (hourly) Department Website: https://engineering.uci.edu/
Required: 3-5years of experience with BA/BS / Equivalent experienceBachelor's degree in related area and / or equivalent experience / training.Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Knowledge of grant funding processes, procedures and techniques. Writing skills to draft persuasive text for variety of audiences. Experience working as part of a professional team and in maintaining confidentiality. Ability to establish and maintain effective working relationships with staff, department heads, faculty and students of various social, cultural, economic and educational backgrounds. Demonstrated organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload and competing deadlines. Preferred: Experience administering research funding from the National Science Foundation, National Institutes of Health, Department of Defense and Department of Energy. Demonstrated skill in understanding, interpreting and appropriate application of University of California Policies and Procedures as they relate to finance, contracts and grants, and sales and services activities, equipment management, and gift administration. Proficient in the use of UC Campus financial systems, such as KR, KFS, UCPath, Pl Report, GEC and BAT functions. UC experience managing multi-million dollar research awards.
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12245289-contracts-and-grants-analyst-pre-award





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