Department Overview

The Ambulatory Project Manager is responsible for the planning, understanding, coordination, implementation, execution, control and completion of the activities to ensure that our ambulatory practices are staff in line with internal and external benchmarks. The Ambulatory SWOT Project Manager will partner with leaders and other stakeholders across the Healthcare Mission to ensure OHSU reduces unnecessary costs, improves efficiency and improves provider satisfaction within clinical care delivery. This is in line with reducing our Per Member Per Year spend. Additional, focus will be ambulatory access, internal benchmarks and working with Ambulatory Practice Optimization and our Performance Improvement Consultants to ensure consistent and efficient resources across our ambulatory platform.

The Ambulatory Project Manager will work collaboratively with all areas within the clinical enterprise to ensure timely process change and utilization improvements. The Ambulatory Project Manager will be responsible for ensuring project deliverables are on time and on budget.

In addition to serving as the Ambulatory SWOT Project Manager, this role may also assist the VP, Ambulatory Operations in his/her role to establish appreciate activities and oversight of utilization through the OHSU Partners system.

Function/Duties of Position

Project Management:

• Collaborates with OHSU clinical leadership and clinical leaders from planning through project completion.
• In consultation with Project Teams, facilitates identification of key stakeholders, communication needs and ensures appropriate stakeholder engagement throughout the project lifecycle.
• Fully develops the comprehensive Project Plan for identifying, quantifying, understanding, communicating and implementing actions to support lower costs and efficient care delivery. Vets the final draft of the Project Plan with Project Teams and secures final approval.
• Develops a comprehensive and detailed budget for the project. Vets the final draft budget with the Project Teams and secures final approval.
• Delivers and maintains project document plans, reports and related communications and correspondence.
• Maintains documentation as indicated on the appropriate online site.
• Coordinates, schedules and facilitates project meetings; documents meeting minutes, action items and tracks completion of action items.
• Ensures a strong line of communication on project deliverables, timelines, updates, outcomes, risks and budget.
• Designs and recommends a method for regular stakeholder updates, taking into consideration standard work tools. Prepares and delivers presentations as indicated.
• Identifies and recommends approaches to issues and identifies the most effective means of solving issues, engaging best practices and doing so in a timely manner, thus insuring project success.
• Serves as subject matter expert on project management.
• Engages others to join in a culture of collaboration and accountability for project deliverables.
• Is a subject matter expert with Vizient and other relevant benchmarking tools used for ambulatory and physician practices.

Other duties as assigned

Required Qualifications

Education:

• Bachelor's degree in Finance, Business Administration, Management Engineering or related field, or equivalent combination of education, training and experience

Experience:

• 3 Years' experience leading and managing largescale projects.
• Demonstrate ability to be a self-starter and with experience to know when to escalate key issues.

Job Related Knowledge, Skills and Abilities (Competencies):

• Knowledge of state and federal employment laws, rules and regulations.
• Knowledge of trends, systems and techniques that contribute to the
• Effective management of talent acquisition and building and executing on strategy.
• Excellent interpersonal, written and verbal communication skills, including the ability to speak with ease in large groups.
• Ability to influence others through professional, respectful communication and positive, collegial relationships.
• Ability to work independently and cross functionally in teams to meet short-term and long term deadlines.
• Working knowledge of LEAN Process Improvement.
• Proficiency in Microsoft Office Suite, Visio applicant tracking systems.
• Ability to manage multiple tasks concurrently, undertake work assignments with initiative, in an environment of competing priorities and consistently meet deadlines.
• Demonstrates sense of urgency relating to timely completion of work.
• Ability to think critically and prioritize appropriately, in spite of interruptions.
• Demonstrated professional judgment and professional demeanor.
• Must be creative problem solver, innovative thinker and capable of independent action and decision making.
• Highly organized with a demand for detail and outlining effective processes and procedures.
• Exceptional customer service skills

Preferred Qualifications

Education:

• Lean/Project Management training.

Experience:

• Project Management experience in a healthcare setting.
• Project Management experience in a large organization (over 10,000 employees).
• Proficiency in MS Project, Power Point and Excel

Registrations, Certifications and/or Licenses:

• Project Management Certificate
• PHR
• SHRM-CP

Additional Details

• Hybrid Work is Available

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.