University Prep is seeking a talented, engaging, and compassionate Development Database Manager. Our staff and faculty share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. We need a leader who understands best practices in database management and thrives on working independently as well as part of a team. If that sounds like you, we’d like to hear from you.
Who We Are:
University Prep (UPrep) is a 6-12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. Diversity, equity, and inclusion are embodied in all facets of our school culture. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world.
Job Summary:
Under general supervision, is responsible for all aspects of development data management in Veracross including entering all gifts, producing acknowledgment letters and pledge reminders, updating contact information, and recording donor engagement. This person designs queries and provides data analysis and reporting to support our two annual fundraising efforts: Puma Fund in the fall and the UPrep Together spring event. The Development Database Manager is responsible for tracking all details related to donor solicitation meetings, correspondence, pledges, payment schedules, and pledge reminders for both Puma Fund and the Capital Campaign. Additional responsibilities include supporting advancement special events, mailings and collateral, and producing reports for the Business Office. The Development Database Manager will assist in staffing the development and campaign committees as needed.
Key Areas of Leadership:
Gift entry, acknowledgment, reporting, and reconciling accounts with the Business Office
Data support for all fundraising and engagement efforts, including campaigns and events
Maintenance of constituent records in Veracross
Maintenance of capital campaign internal tracking documents
Data queries, analysis, tracking, and reporting
Specific Responsibilities:
Enters all gifts including corporate matching gifts, stock gifts, wire transfers, and gifts from foundations
Generates, mails, and tracks donor acknowledgment letters, creates payment schedules, and sends monthly pledge reminders
Prepares monthly and year-end reports and reconciles with the Business Office
Provides constituent lists for all solicitation mailings, publications, collateral materials, and events
Works closely with the Director of Development to track and analyze data with a strategic focus to inform department decisions
Manages all capital campaign information including tracking engagement and correspondence both in Veracross and on an internal document
Produces periodic campaign progress reports as requested for the Campaign Committee, Development Committee, and Board of Trustees
Produces annual tax acknowledgement letters in January and donor recognition letters in July
Supports Puma Fund by maintaining detailed tracking of fundraising progress throughout the campaign
Supports UPrep Together by tracking registration and gift processing in auction software, Greater Giving
Specific Responsibilities (Contd.):
Compiles up-to-date results and donor information for Annual Report and UPrep Magazines
Updates and maintains accuracy of all contact information and manages a yearly data clean up
Works closely with the UPrep Tech Team and Business Office to successfully close each fiscal year
Manages imports of data from Greater Giving, iWave, and other software into Veracross.
Partners with the Development and Event Associate and the Development Engagement and Alumni Manager to flag donor prospects for Development and Admissions teams
Creates donor profile templates for each prospective donor, assists in preparation for capital campaign meetings, and collaborates with the Director of Development to build the donor pipeline
Supports Development team with event preparation, registration, post-event follow-up, and stewardship as needed
Creates annual performance and stewardship reports for our endowment donors
Completes INDEX and IRS 990 (CASE and PNAIS) annual reports on school fundraising activities
Coordinates with other school departments including the Main Office, Registrar, and Admissions Office on Veracross shared responsibilities and best practices
General Responsibilities:
Appreciates the mission, vision, and values of UPrep
Vigorously engages in their own professional development
Actively participates in the life of the school
Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies
Is familiar with and complies with all policies and regulations as put forth in the school’s documents
Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
Performs other duties as assigned
Education and Experience:
Bachelor’s degree from a 4-year college or university or equivalent required
Minimum two years of experience in non-profit advancement environment preferred
Veracross or equivalent donor database expertise preferred
Independent school experience preferred
Required Knowledge, Skills, and Abilities:
Proficient at working in a Microsoft Windows environment, using current versions of Office; ability to master common automated systems for record-keeping, and confidently learn new technology
Excellent organizational and project management skills
Excellent verbal and written communication skills
Demonstrated ability to coordinate and prioritize multiple tasks, and to manage details and deadlines
Demonstrated ability to work independently and as a team member
Ability to maintain confidential information
Flexibility, maturity, and a sense of humor
Commitment to diversity, equity, inclusion, and belonging
Ability to talk on the phone
Ability to sit and keyboard up to 8 hours per day
Ability to lift up to 25 pounds
Ability to work some evenings and weekends
Some travel required
Compensation & Benefits:
Salary is $61,000 to $72,000 based on education and years of experience. UPrep offers a comprehensive and generous benefits package intended to support and promote the health and well-being, work/life balance, and financial security of our faculty, staff, and their families. Benefits are listed on our careers page and include: Medical, Dental, and Vision Insurance, Employer-Seeded Health Savings Account or Health Reimbursement Account, Flexible Spending Accounts, Employer-Paid Long-Term Disability Insurance, Employee Assistance Program, Employer-Paid Life Insurance, Voluntary Life Insurance, 401(k) Retirement Savings Plan with employer contribution and match after one year of service, Paid Time Off, Paid Parental Leave after one year of service, and Professional Development opportunities.
Click on Apply Now, complete our online employment application, and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.
Position open until filled. No phone calls or drop-ins please.
University Prep does not discriminate on the basis of race, color, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran’s status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.
