HCM Operations Analyst - Office of the Provost - Georgetown University

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Requirements

HCM Operations Analyst - Office of the Provost - Georgetown University

Job Overview

HCM Operations across the Main Campus are very decentralized. There are 4 key stakeholder groups served by HCM Analysts across the Main Campus that include: 1) Faculty (TL, NTL, Adjuncts) and Post docs, 2) Staff and AAP, 3) Students (undergraduate, Masters and doctoral) and 4) contingent workers. At present, these stakeholder groups are served by the following offices: 1) Faculty - Main Campus Office of Academic Appointments (MCOAA), 2) Staff and AAP: Various schools, Library and Provost Finance Office, 3) Undergraduate and Masters students - Office of Student Financial Services, PhD students - Graduate School. The newly created position of HCM Operations Analyst (Analyst) brings together these disparate decentralized processes under the Provost Finance Office to provide uniformity in processing, provide economies of scale and manage redundancies and workloads.

The HCM Operations Analyst serves as a first point of contact for all HCM related transactions for faculty, staff and students, and is responsible for initiating and monitoring overall HCM processes, systems, and procedures across the assigned organizational unit.

They manage all HCM requirements for more 500 staff, faculty, postdoctoral fellows, students and contingent workers; maintain accurate and appropriate accounting of salary distributions and integrity of all personnel records; and manage HCM and GMS employment data for one or more moderately sized school/units.

As well, they support Senior Business administrators or equivalent to assure smooth functioning of HCM operations in schools and departments; and interpret human resources policies and procedures and will advise units on implementation.

The HCM Operations Analyst executes and implements the standards set by the Director of Human Capital Management Operations in implementing the full-cycle of staff/AAP HR transactions from recruitment to separation - for example, development of position descriptions, recruitment, screening candidates, offer letters, background/reference checks, onboarding/orientation, contract renewals, retirement and terminations, and exit interviews.

As well, they are responsible for all faculty related GMS data entry and monitoring; for data accuracy assurance (input new hire data, update changes to employee data, personnel action changes in the system, etc.); for assurance that supporting documentation is in compliance with Georgetown University policies, and that keyed transactions in GMS are reflected in the Main Campus Position Database as appropriate.

Work Interactions

Reporting directly to Campus Director, HCM Business Operations (Provost Finance Office) with a dotted line (indirect) reporting to the Senior Business Manager or equivalent or designee of the assigned unit/school, the HCM Operations Analyst serves as a liaison for the assigned unit/school to other areas of the University and Main Campus, particularly as related to Human Resources, including personnel, policies, recruitment, benefits, and employee relations. Close interaction with Provost Finance Office, the Provost Office of Faculty Affairs, Human Resources, Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA), Office of Global Services, Payroll Office and the Tax Department.

They also work with fellow Human Resource Contact (HRC) across the 4 campuses.

Qualifications

• Typically has a Bachelor's degree
• At least 5 years of HCM Operations experience [note: an equivalent combination of education and experience will be considered]
• Ability to communicate with managers and employees in an effective manner with constant changes in Main Campus processes
• Ability to provide guidance to managers and supervisors regarding the use and application of salary ranges and increase guidelines, job evaluation plans, classification of new positions, changes of status, transfers, promotions, performance appraisals, salary review and adjustments, and terminations
• Knowledge of employment of minor workers, paid and unpaid
• Ability to multitask and pay close attention to detail in a 'deadline driven' role
• Ability to work in both current and future deadlines simultaneously
• Forward thinking and strong analytical and organizational skills
• Ability to ensure compliance with all federal, state and local employment laws

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/HCM-Operations-Analyst---Office-of-the-Provost---Georgetown-University_JR15267







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