Research Administrator (Project Management Specialist)
Indiana University Purdue University Indianapolis (IUPUI)
Location: Bloomington, Indiana,
Internal Number: 306182
APPLIED HEALTH SCIENCE (BL-APHS-IUBLA)
The Department of Applied Health Science currently has 130 faculty members and staff combined, with 54 voting members of the faculty and 37 Adjunct faculty members. It offers a Bachelor of Science in Applied Health Science degree, with 5 areas of focus: Dietetics (ACEND accredited), Human Development and Family Studies, Nutrition Science, Safety, and Youth Development. The Department of Applied Health Science also offers a bachelor's degree (BSPH) in Community Health, Master of Public Health (MPH) and Master of Science degrees, and a doctoral degree in Health Behavior. A new PhD degree program in Nutrition has also been approved. The Department of Applied Health Science unites a multidisciplinary faculty with expertise in nutrition and dietetics, social and behavioral science, opioids, addictions, and substance use prevention, sexual and reproductive health, human development and family studies, safety, global public health, and maternal and child health, all pursuing the common goal of preventing disease and promoting the health and well-being of individuals, families, and communities. The Department of Applied Health Science received more than $3.5 million in external awards in FY2022.
The Center for Community-Engaged Dissemination and Implementation Research (CEDIR): Established in April 2023, the Center for Community-Engaged Dissemination and Implementation Research (CEDIR) is based in the Department of Applied Health Science. The overarching mission of the CEDIR is to support investigators and their teams conduct scientifically rigorous research in community settings in Indiana and throughout the U.S. Specifically, CEDIR faculty and staff:
Conduct community-centered research with a specific emphasis on examining long-standing systemic social and health inequities placing groups that have been economically/socially marginalized (locally, statewide, and nationally) at increased risk of experiencing morbidity and mortality and lower quality of life.
Disseminate evidence-based, empirically driven information on population health to community and other stakeholders, students, and the general public through a variety of mechanisms including peer-reviewed publications, strategic partnerships, program and policy briefs, social media, and organizational meetings and conferences.
Facilitate community-engaged research (CER) and community-based participatory research (CBPR) training and professional development for future public health scholars and practitioners through both research experience and linkages to strategic partners on campus, other academic institutions, and organizations outside of academia.
Collaborate with academic departments, institutes, and centers, as well as public and private agencies outside of academia, to promote population health and advance community-engaged scholarship and translational science.
Under the direction of the Program Director, the Research Administrator will oversee the day-to-day operations of the CEDIR. The Research Administrator will be responsible for daily/non-manual work directly related to general business operations of local, state, and federal grants. This position regularly includes the exercise of discretion and independent judgment with respect of the managing and implementing grant tasks/activities.
Manages small project(s), from start to finish, or one phase of a large project, ensuring on-time completion within budget. Identifies, resolves, or escalates operational problems and minimizes delays.
Fosters positive work relationships with community and institutional partners (e.g., Department and IU School of Public Health-Bloomington staff and faculty), primarily in the areas of developing, implementing, and evaluating work associated with grant-funded projects. Although this position does not have the authority to hire or fire other employees, they will coordinate financial transactions for projects and direct the work of the Program Management Assistant, graduate assistants, and student volunteers.
Responsible for assuring that IU is meeting the expectations of community partners.
Works with limited supervision from the Program Director and ensures the timely completion of logistical, budgetary, and support functions.
Assists the Program Director and the Associate Director in operationalizing the vision, achieving outcomes, managing community partner relationships, and assisting in drafting scope of work/deliverables.
Communicates frequently with the Program Director and community partners and with CEDIR affiliated faculty to optimize positive outcomes for the Center's success.
Develops, maintains, and monitors project timelines and deliverables for community-engaged research projects, including oversight of logistics and coordination of study team, documentation of minutes, management of data use agreements, developing presentations and drafting sections of manuscripts of study progress and findings
Drafts and edits reports, scientific manuscripts, and other forms of materials.
Plans and coordinates meetings related to research activities.
Participates as a member on collaborative research study teams as well as community coalitions associated with community-engaged research projects.
Conducts literature reviews and searches for evidence-based resources to further the development of community engaged research projects.
Develops and cultivates new and existing partnerships with academic and community partners involved in planning and implementation of community-engaged research activities.
Develops presentations for diverse audiences and stakeholders.
Assists Program Director with:
Researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate guidance;
Developing and writing grant proposals;
Coordinating of multiple project teams, ensuring program goals are reached and multiple components and cores are integrated; and
Planning including scoping projects, defining deliverables, developing work plans, and setting budgets.
Works with Program Director in collecting, analyzing, and interpreting qualitative and quantitative data collected from interviews, site visits, or other data collection efforts .
Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
Reports on progress and provides regular updates to upper management.
Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
Collaborates with other departments to ensure that project objectives are achieved within established time frames.
May provide guidance and support to non-exempt staff.
Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
Develops and maintains project schedules, goals, and communication.
Matrix manages teams to develop, evaluate, and revise project processes.
Collaborates with other departments to ensure that project objectives are achieved within established time frames.
Participates in client meetings, contract finalization, and development of requirements and specifications.
Provides guidance and support to less experienced peers.
Bachelor's degree in relevant field
Master's degree in relevant field
5 years of relevant experience
Combinations of related education and experience may be considered
Ability to drive multiple projects to successful completion
Demonstrated project management skills
Proficient communication skills
Excellent organizational skills
Excellent collaboration and team building skills
Demonstrated time management and priority setting skills
Highly thorough and dependable
Ability to lead/manage others
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
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About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.