Administrative Assistant VCEA Development

Available Title(s):
105G-YN_CS_NPS - Administrative Assistant 3

Business Title:
Administrative Assistant VCEA Development

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The administrative assistant is responsible for annual stewardship and donor-related activities of the Voiland College of Engineering and Architecture (VCEA). Duties include: processing incoming gifts and ensure they are recorded accurately in Advance. Execute all activities related to donor stewardship including weekly donor thank you notes, annual scholarship donor stewardship, maintaining accurate spreadsheet for all endowments. Assist with financial reconciliation as needed. Responsible for event scheduling and logistics. Track all Gift/Current Use Agreements and new account activity and ensure VCEA records are up to date in Workday and Advance. Work with Advancement and WSU Foundation colleagues to acquire information as needed. Request lists from WSUF as needed for development and communication activities.

This position must exercise independent judgment and initiative in performing these duties as well as demonstrate a high level of confidentiality. This position serves as a general resource for development to the administrative leadership, faculty and staff associated with VCEA.

Required Qualifications:

High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

• Skilled in use of computer applications such as e-mail, word processing, spread sheet applications, and Advance.
  
• Must have demonstrated experience working with the public or in a customer service setting.
  
• Evidence of ability to work collaboratively with colleagues, co-workers and constituents.
  
• Demonstrated willingness to work evenings and weekends and to travel as needed for relationship building.
  
• Possession of a valid driver's license.
  

Preferred Qualifications:

• Bachelor's degree and three (3) years or related experience.
  
• Ability to travel frequently between buildings on campus and off campus, with or without reasonable accommodation.
  
• Excellent oral and written communication skills.
  
• Must be extremely detail oriented.
  
• Demonstrated success in fundraising or relevant sales, marketing, or public relations positions.
  

Additional Information:

Area/College:

Voiland College of Engineering and Architecture

Department Name:

VCEA Development

City, State, Zip:

Pullman, WA 99164-2250

Department Link:

vcea.wsu.edu

Monthly Salary:

Range 40 $3,246 to $4,324 (A-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf. Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

FTE: 100%

This is a permanent position.

Posting Close Date:

This posting close date has been revised. Applicants must submit their completed application by Tuesday, June 6, 2023 by 11:59 p.m.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

All applicants must upload a cover letter and resume/cv to their online application.

• External candidates, please upload all documents in the 'Resume/CV' section of your application. Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application.
  
• Documents may be submitted in one file or separate files.
  
• Applicants are encouraged to upload as a PDF if possible.
  
• Applicants will be requested to provide contact information for professional references within the online application.
  

Application materials should clearly communicate how the applicant meets all required qualifications.

Required Documents:

• Resume/CV
  
• Cover Letter
  

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Administrative-Assistant-VCEA-Development_R-9298

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.







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