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Job Summary This position reports to and functions under the general administrative supervision of an Associate Director within University Accounting Services (UAS), which is a division of University Accounting and Financial Reporting (UAFR) within the Office of the Vice President, Chief Financial Officer, and Comptroller. The Financial Accounting and Reporting Analyst assists the Associate Director in the proper application of fund accounting guidelines within a public university setting in the State of Illinois. This includes (but is not limited to) responsibilities such as: providing oversight of university accounting processes; completing fund reconciliations and bank reconciliations; assisting with accounting functions related to various fund types (such as self-supporting funds); completing support schedules and providing guidance to university units for the annual unrelated business income tax (UBIT) return; providing oversight to ensure compliance with various university, state, and federal policies and guidelines; completion of various monthly, quarterly, and annual reports and audit schedules; providing quality customer service/support to university units at all locations; participating in various special accounting projects; and performing various other accounting tasks as assigned.
Duties & Responsibilities Prepare and complete several of UAFR's system-wide bank reconciliations. This includes investigating any bank reconciling errors, reviewing appropriateness of transactions by both the banks and the university, communicating effectively with the appropriate parties, and ensuring the proper correcting entries are made in Banner where appropriate. This is an important task critical to the operations of the University. Document procedural information outlining the accounting theory and procedural steps necessary to complete various system-wide bank reconciliations and other essential operational accounting tasks. This is an important task to create essential documentation that contributes towards the documentation of institutional knowledge. Assist with the review and approval of new Banner program codes. This helps ensure compliance with the National Association of College and University Business Officers (NACUBO) guidelines as well as university policy. Contribute towards the review and completion of supporting schedules for the university's annual Unrelated Business Income Tax (UBIT) return to ensure compliance with the applicable guidelines outlined by the Internal Revenue Service (IRS) and University policy. Contribute to the year-end Fact Sheet process, which is an important part of the University's year-end close process to convert cash-basis accounting activities to an accrual basis. This important task helps to ensure the accuracy of the University's annual financial report. Help units in identifying financial accounting errors which need corrected (such as misclassified transactions on either the operating ledger or general ledger) and help teach Banner users how to correct these errors and how to avoid them in the future. This helps ensure more accurate financial statement reporting for the university. Analyze various Banner transactions (such as invoice vouchers) to determine whether an accrual or deferral adjustment should be recorded to help ensure proper inclusion in the University's annual financial report. Provide guidance, oversight, and accounting expertise on service plan funds (such as the Medical Service Plan funds). This includes (but is not limited to) reviewing and processing requests for new Service Plan funds, serving as a point of contact for questions related to service plan funds, and helping document institutional knowledge and procedural instructions related to service plan funds. Provide guidance, oversight, and accounting expertise on issues related to student enrollment deposit funds. This includes reviewing student enrollment deposit funds for compliance with accounting guidelines, reviewing, and processing requests for the creation and/or termination of student enrollment deposit funds, and serving as a subject matter expert on student enrollment deposit funds to the university community. Compile data and supporting documentation to fulfill audit requests from external auditors, both in preparation for and during the annual external financial statement audit. Prepare and complete of the University's audit schedule related to self-insurance operating activity. Contribute towards special projects as assigned by University Accounting Services management, such as working with other staff members to contribute towards solving problems and making improvements in University-wide processes. Perform other duties as assigned which would be appropriate for a Financial Accounting and Reporting Analyst within UAS.
Minimum Qualifications Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience. OR Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA). OR Master's degree in Accountancy or a related field.
1. Understanding of fund accounting principles and a working knowledge of how to apply them in a public university setting within the State of Illinois to ensure compliance with various policies, guidelines, and regulations. 2. Basic working knowledge of how to navigate within the Banner Finance module. 3. Familiarity with Microsoft Access, including the ability to edit and run queries.
Knowledge, Skills and Abilities 1. Proficient computer skills and advanced knowledge of applicable computer systems. This would include advanced skills in Microsoft Office products such as Excel, Outlook, and Word. 2. Ability to produce accurate, detail-oriented work related to financial matters within a higher education setting. 3. Ability to enforce various applicable policies and regulations while still providing superior customer service. 4. Ability to use creativity in problem-solving and ability to exercise independent professional judgment and discretion. 5. Ability to propose ideas that improve and/or maintain the effectiveness of daily financial operations. 6. Strong verbal and written communications skills to effectively present information and respond to requests for guidance and/or clarification. 7. Ability to address and resolve challenging accounting issues and strong interpersonal skills to establish and maintain effective working relationships. 8. Ability to meet deadlines.
Appointment Information This is a 100% full-time Civil Service 5000 - Accounting Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. Salary is commensurate with experience.
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on July 17, 2023. Apply for this position using jobs.illinois.edu. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Elizabeth Hatcher at firstname.lastname@example.org. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing email@example.com.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exception in accordance with applicable University processes.
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The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit System Office Human Resources website. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
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