Position Description

The Planning, Design, and Construction Office is looking for a committed, resourceful, and passionate Senior Project Manager (SPM) to join a lively, newly integrated, and expanding team in charge of all planning, design, and construction at Harvard Medical School. The successful candidate will oversee and manage all areas of the project, including design, bid, construction, commissioning, turnover, and closeout, as well as FF&E package creation, procurement, and installation.

This individual will have knowledge and experience with industry-standard/leading project management practices and delivery methods, such as traditional design bid build (DBB), CM at Risk (CMR with GMP), and Design Build (D/B), as well as the demonstrated ability to tailor these processes to specific situations. Must be capable of developing and maintaining project budgets and schedules, as well as planning and managing projects to meet deadlines and objectives. The SPM will have prior expertise in contract administration and project risk management in the construction industry.

Responsibilities include:

• Working with end-user groups, stakeholders, and HMS Department representatives to understand project scope and expectations.
• Working in a cross-functional capacity with the planning department to support the project delivery process (PDP).
• Develop a project budget and schedule based on expectations consistent with the identified budget.
• Constantly evaluate alternative design and construction solutions.
• Soliciting and overseeing the selection process of A/E firms, consultants, and contractors in a manner that delivers high-quality, fiscally responsible solutions.
• Overseeing the preparation of contract documents by A/E firms and associated AIA Contracts.
• Coordinating design review input from various internal and external constituents.
• Preparing RFQ and RFPs and scopes of work to solicit A/E and CM proposals.
• Development of RFP, solicitation of contractor(s), bid package documentation, contractor walk-through, bid RFI's in partnership with A/E, complete detailed timeline, and project cost submission for internal approvals and/or submission to the University Capital Approval System (CAPS).
• Attaining necessary approvals.
• Reviewing and evaluating contractor and construction manager proposals and making awards to qualified contractors.
• Overseeing and facilitating all permits and approvals necessary to accomplish the project. This includes local, state, University, and other approvals applicable to the specific project.
• Completing applications, attending meetings, which in some cases occur outside of normal working hours, preparing presentations, and submitting answers to questions to the appropriate authority.
• Construction administration oversight including, but not limited to, review of shop drawings, financials, and change orders.
• Proper use of internal standards where applicable.
• Managing construction consistent with budget and identifying both cost and timeline impact of Construction Change Orders, User Change Requests, and/or other unforeseen issues.
• Responsible for issues that arise and take appropriate action to keep the project on schedule and budget.
• Completing final budget reconciliation upon project completion, resolving all outstanding invoices, and analyzing project costs for use in future project planning/budget development.
• Ensuring completion of project commissioning, punch list, and gathering of all closeout documentation, including testing reports and certifications.

Basic Qualifications

Bachelor's degree in architecture, engineering, construction management, building technology, or a related discipline with a minimum of 10 years of relevant experience.

Additional Qualifications and Skills

Physical Requirements

Must be able to climb stairs and ladders.

Additional Information

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Benefits

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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