Position Description

• Oversee office budget planning, analytics, and problem-solving; conduct analyses to develop recommendations, estimates, and models for new initiatives, staffing, sustainability, etc., as well as identify areas of potential cost savings or revenue increases.
• Manage approximately $3M in operational expenses and $3M in revenue (including application fees) throughout the annual budget cycle, as well as reallocation of resources to maximize use of restricted and designated funds.
• Lead annual budget process and operational improvements, devising and implementing recommendations regarding internal procedures, communications, documentation, and role of budget managers.
• Collaborate on overall office budget to capture historical data, as well as enable forecasting and long-term planning;¿perform timely monthly audit of financial reports for leadership, tracking significant variances or trends.
• Advise and collaborate with budget managers and staff in development of program and operational budgets and ongoing reporting and reforecasting. Develop materials and train budget managers to ensure optimal fiscal planning and financial compliance with University policies and procedures.
• Encourage participation in reporting cycle; actively engage managers and continuously improve processes, report format, visualization and contents to optimize buy-in, understanding, and compliance.
• As needed, provide additional guidance and coverage for financial operations, year-end closing, and staff support.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience

Additional Qualifications and Skills

• Prior experience managing complex and evolving budgets preferred; knowledge of budget management, financial analysis, financial modeling, and basic accounting principles.
• Excellent interpersonal and communication skills (written and verbal); ability to develop relationships and collaborate with diverse constituents across all levels.¿
• Demonstrated customer service orientation.¿
• Strong professional judgment, attention to detail, and ability to handle confidential information with discretion.
• Ability to work well under pressure and be adaptable; strong time management and organizational skills to meet competing deadlines.
• Expert user of Excel, including macros and pivot tables. Demonstrated experience with financial systems and data query tools.
• Bachelor's degree preferred.¿
• Proficiency with office and collaboration tools, as well as administrative systems, necessary; access to Internet for remote work required.

Physical Requirements

• Sitting using near vision use for computer use for extended periods of time

Working Conditions

• Work may be performed primarily remotely, but will require in-person attendance for activities, such as new hire onboarding and fall staff orientation. (Note: The office does not reimburse employees for commuting/lodging expenses related to on-campus activities.)
• Some evening/weekend work during peak periods may be required.
• Any remote work must be performed in a state in which Harvard is registered to do business (e.g., CT, MA, ME, NH, RI, and VT).

Additional Information

In order to be considered for this position, please demonstrate basic qualifications are met. Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.

This position has a 6-month orientation and review period.

All formal offers will be made by FAS HR.

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The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.

Benefits

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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