Associate Director, Facilities and Project Management
University of Chicago (UC)
Location: Chicago, Illinois
Internal Number: JR23053
Location: Chicago, IL
Applies knowledge and skills in facilities management to ensure the effective planning, execution, and completion of capital projects. Implements strategies and standards to assess and maintain existing facilities in accordance with APPA Standards and Codes and ACUHO-I Core Curriculum for Facilities Management.
Utilizes common facility assessment strategies to evaluate the condition, functionality, and safety of housing facilities. Collaborates with relevant stakeholders to develop and implement maintenance plans and prioritize facility improvement initiatives.
Develops and implements appropriate preventive maintenance programs. Ensures regular inspections, servicing, and repairs are carried out to minimize downtime and maximize the lifespan of facilities.
Directly supervises three Community Assistant Directors of Operations, providing guidance, support, and professional development opportunities.
Reports directly to the Director of Operations and collaborates closely with the Associate Director of Desk Operations to ensure seamless operations and provide coverage in the absence of the Director of Operations when needed.
Participates in a manager-on-call crisis rotation, acting swiftly and decisively to mitigate risks and ensure the safety and well-being of approximately 4,500 residents.
Serves as a key liaison between the Housing and Residence Life Housing department and the University of Chicago Facilities Services. Collaborates with Facilities Services to coordinate and facilitate facility-related projects, maintenance activities, and services.
Works collaboratively with the HRL Assistant Director of Budget Operations to ensure effective financial management and resource allocation for facility-related initiatives.
Fosters the professional development of operations staff by identifying their training needs, providing guidance, and creating opportunities for growth.
Collaborates with the Director of Operations in leading the undergraduate housing program in risk management, safety, and compliance. Develops and implements protocols and procedures to ensure adherence to safety regulations and promotes a secure living environment for residents.
Collaborates with the Community Assistant Director of Operations to audit daily building maintenance operations for cleanliness, functionality, and overall operational efficiency. Coordinates with maintenance staff and vendors to promptly address repair and maintenance issues. Reports any discrepancies or issues not in alignment with the Service Level Agreements to the University of Chicago Facilities Services.
Contributes to the development of long-range capital planning strategies for housing facilities. Assesses future needs, recommends improvements, and prioritizes capital projects in collaboration with relevant stakeholders.
Identifies and addresses deferred maintenance needs within allocated resources and budget.
Makes recommendations and actively supports sustainability efforts within housing facilities. Identifies opportunities to improve energy efficiency, reduce environmental impact, and promote sustainable practices.
Manages movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.
Plans with staff from other units and reviews the work of contractors as well as facilities union and/or non-union staff.Â
Performs other related work as needed.
Bachelor's degree in a relevant field, such as facilities management, engineering, construction management.
Extensive knowledge and experience in facilities management, including capital projects, maintenance, and assessment.
Prior experience in a university housing or residential life setting.
Valid driver's license upon offer of employment.
Pass the University's Motor Vehicle Records process.
Technical Skills or Knowledge:
Familiarity with APPA Standards and Codes and ACUHO-I Core Curriculum for Facilities Management.
Knowledge of Microsoft Excel and Word.
Learn a range of position-related software applications.
Knowledge of industry standards for residential building services, repairs and maintenance.
Strong leadership and supervisory skills.
Excellent communication and interpersonal skills.
Work well under pressure and make critical decisions in crisis situations.
May provide and use own vehicle insured in accordance with University requirements.
Use computers extensively.
Carry or lift loads of 25 to 49 lbs.
Cover Letter (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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