Job Summary

Harvard Capital Projects (HCP) is responsible for managing the planning, design, permitting and construction of projects on Harvard's campus in Cambridge and Allston, and occasionally beyond.

The Assistant Project Manager (APM) will report to a Senior Project Manager, and is responsible for supporting the project management team in the day to day activities associated with the design, permitting, construction, and occupancy transition for the project(s) to which the APM is assigned.

Position Description

Responsibilities:

Project Management

• Participates as a member of HCP's professional team managing projects across the campus, and occasionally beyond. Support the HCP project management staff in the project delivery process through the design, permitting, construction and close-out phases of the project. Helps facilitate communication throughout projects, particularly during transition from one phase to the next. Supports developing and maintaining project schedules and budgets from planning through project closeout. Communicates to the Senior Project Manager issues affecting project program, quality, budget, scope, timeline or delivery.

• Participates in the owner's construction meetings, contributing to the review of construction progress and quality. Supports the HCP project management staff on all change proposal reviews, and project schedule and budget updates. Responsible for reporting on field project quality control systems. Supports review and coordination of all submittals to ensure expeditious processing.

• Participates as necessary in observing on site tests required by the contract documents and supports coordination of testing activities by agents retained by the Owner. Observes and reviews the contractor's record drawings and reports any apparent failure by the contractor to maintain records. Supports the HCP project management staff in coordinating an efficient and orderly project closeout process. Works with HCP project management staff, consultants and operations personnel to prepare a punch-list for the contractor, and ensure punch-list items have been addressed appropriately.

• Helps sustain an environment that fosters teamwork, excellence, respect, accountability and diversity.

Financial Management

• Participates in the review of all project invoices, including the monthly contractor requisition. Supports the HCP project management staff in executing their duties to manage project cost control; issue cash flow projections; provide budget updates; and review proposed change orders.

• Participates in the value engineering process.

Regulatory Approvals

• Supports HCP project management staff in submissions to jurisdictional authorities for permitting. Supports all efforts to ensure compliance with regulations and all authorities having jurisdiction.

Perform other duties as assigned.

Basic Qualifications

• Bachelor's degree in a technical field (engineering or architecture) related to construction, project management or the equivalent.
• Minimum 5 to 7 years' experience working in positions of growing responsibility in the design and/or construction industry.
• Some experience in all aspects of construction design through occupancy
• Some field experience on construction sites.
• Competency with the following software systems: eBuilder, BIM, Microsoft Office Suite

Additional Qualifications and Skills

• Emerging, but definite, ability to lead through influence rather than authority
• Ability to thrive within a team structure
• Strong communication skills.
• Ability to work with diverse constituencies.
• Familiarity with design and construction processes.
• Familiarity with City, State, and Federal codes and ordinances.
• Emerging ability to negotiate and resolve confrontational issues as they arise.
• Commitment to diversity and inclusion.

Working Conditions

Work format: hybrid

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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