Scheduled Hours

40

Position Summary

The IT Project Manager II will report to the Senior Director, Project Management, and be responsible for directing and managing project work. The PM II is responsible for ensuring the projects stays on schedule, within scope, and manages the project process per the standards and guidelines of Agile project management.

Job Description

Primary Duties & Responsibilities

Project Initiation

• Maintains project plans, develop work breakdown structures (WBS), and collaborate with program leadership to develop other required components of project plans (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan).
• Identifies needed resources, negotiates use of those resources, assigns responsibilities, and develops timeframes to facilitate successful completion of project activities and deliverables.
• Lends expertise to teams and task forces.
• Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology.

Project Execution â“ Integration Management

• Manages execution of project plans to support the ongoing needs of University Advancement Programs and WashU IT.
• Assigns work to project team and coordinates resources.
• Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
• Assures all necessary project deliverables are completed according to specification in the quality plan.
• Tracks actual results to plan and analyze impact to report status; takes corrective action.
• Manages the stated scope and requirements assuring changes are highlighted, understood, and approved by owner.
• Assess and mitigate project risks and issues; engages project team to identify and resolve problems.
• Relies on extensive knowledge and professional discretion to achieve goals.

Project Execution - Sponsor and Stakeholder Management

• Provides input into the communication plan.
• Develops and communicates project goals, responsibilities, expectations, risks, and feedback with all parties in a timely manner.
• Sets and manages customer and stakeholder expectations specific to the project.
• Communicates project direction, approach, priorities, events, and status to all project resources and business sponsors.
• Builds working relationships with team members, vendors, and other departments involved in the projects.
• Influences decision-making on projects; works with key stakeholders, sponsors, and senior management to secure acceptance and approval of deliverables.

Project Execution

• Manages Project Procurements and external service providers within span of control.

Project Execution - Financial Management

• Identify and manage budget risk.
• Collaborate with Project Owner to identify and quantify impact of project changes on budget. 

Project Closure

• Conducts lessons learned.
• Closes out any procurements.
• Ensures project papers and metrics are appropriately archived.

Performs other duties as assigned.

Preferred Qualifications

• Prior experience in advancement/development systems or a higher education technology environment.
• Prior experience with achieving resolution to complex technical or business issues, providing direction and leadership to a project team, fundraising or fundraising operations, alumni relations, financial operations, university or large institution business processes, data management, customer relations, business process analysis.
• Prior experience in a matrix management structure in which you relay on other leaders for delivery of portions of your service.
• PMP certification.
• Experience with ITIL framework.
• Extensive experience using project management and various systems development methodologies including Agile techniques.
• Experience managing project(s) that resulted in providing a new service.
• Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning.
• Ability to work independently and proactively.
• Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
• Strong familiarity with project management software such as MS Project.
• Demonstrated leadership qualities such as conflict/issue resolution.
• Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
• Excellent organizational and communication skills, both verbal and written.
• Ability to work independently.
• Ability to learn quickly and adapt to new circumstances.
• Ability to work extra hours and adjust schedule and recognize the need to do so.
• Ability to adjust to changes in priorities and demands on time.
• Demonstrated ability to manage environments and leadership using metrics.
• Significant ingenuity and flexibility are expected.

Required Qualifications

• Bachelorâ™s degree plus four years of relevant experience or equivalent combination of education and experience.
• Relevant experience includes leading work (or projects) in the IT industry; demonstrated technical and/or business expertise; demonstrated experience achieving resolution to complex technical or business issues, and providing direction and leadership to a project team.

Grade

G15

Salary Range

$82,500.00 - $145,200.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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