Department Overview

Note: This is a hybrid position with some in person time expected, each week. Work locations will vary, including academic and hospital environments both on and off campus.

Labeled a Magnet Destination Hospital designated by the American Nurses Credentialing Center, we pride ourselves in not only serving our community with the highest of accolades, but pushing a multifaceted mission that strives of excellence within the OHSU Culture.

OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at low or no cost to employees
• Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from! - Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b and 457b)
• Up to 200 hours (equal to 25 full days) a year of paid time off
• 96 hours of sick leave a year (prorated for part-time employees)
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Raises
• Employee discounts to local and major businesses
• Growth/Development Opportunities

We want you, apply and work with us today! https://www.ohsu.edu/

The Minor Renovations and Refurbishments (MRR) Project Manager (PM) works in the Department of Design & Construction. MRR PMs scope, plan, and administer the design and construction process for multiple projects at one time, within the existing built environment of OHSU's facilities. Projects are diverse and often high-risk with a great degree of complexity. PMs are responsible for delivering design and construction projects and are the main point of contact on a project from Design through Close-out. They are expected to collaborate with all team members and are responsible for coordinating the work of project team members, including Design and Construction Interiors Project Managers, Safety Managers, multiple internal service providers, outside contractors, and consulting design professionals. They are responsible managing project scope, schedule, and budget on all assigned projects, for communicating construction impacts, and for keeping all stakeholders informed of project progress. PMs are expected to build engaging, motivated teams, and develop and maintain relationships with their teams, internal OHSU Service Partners, and project Stakeholders.

PMs report directly to a Project Team Manager or Construction Program Manager and are expected to work autonomously, requesting support when needed from their manager or a Senior Project Manager. PMs are fully responsible for the final outcomes of their projects, including financial management and schedule management of all projects assigned.

The MRR PM is responsible for defining and managing project scope; scheduling; estimating & constructability review; budget management; design review; finish and furniture research and selection; construction document review; power/data coordination; using project management software; utilizing databases and referencing resources; vendor coordination; order placement, confirmation, tracking, and invoicing; development of furniture and finish drawings, coordination of furniture installation; move coordination; and developing and maintaining relationships with their teams and project stakeholders.

Primary duties:

This is the second of a three-level series. The Associate Project Manager (APM) supports the delivery of projects, including managing micro-projects within a project or program; the Project Manager (PM) manages the delivery of projects within a larger program; and the Senior Project Manager (SPM) manages a program, individual projects and direct reports.

Function/Duties of Position

TRAITS OF A SUCCESSFUL MRR PM

Traits of a successful MRR PM include: the ability to work independently and as part of a team; excellent communication and customer service skills with ability to maintain tact and diplomacy; highly organized and detail orientated with ability to also stay high level and big picture focused; ability to work effectively and be calm and collected under the pressure of high volume, time sensitive work with frequent interruptions, ambiguity, and changes in priorities; ability to be flexible and adaptable; being a team player that supports a culture of trust and respect as key elements of successful project delivery; knowledge of the structure and content of the English language and rules of composition; effective writing and grammar.

RELATIONSHIPS WITH OTHERS

The PM has frequent contact with OHSU stakeholders (clients), OHSU operations staff, contractors, and consultants in person, in writing and by telephone to exchange information and coordinate the work of the projects they're managing. They represent the Design & Construction department to the OHSU community, public, industry, and local community in such a manner that will enhance the reputation and image of the department. Clients are regularly provided project updates, answers to questions, and guidance through the project delivery process.

SUPERVISION RECEIVED The PM works with considerable autonomy under the general supervision of the Senior Project Manager or Program Team Manager. PMs seek guidance and clarification from technical experts, other PMs, and the Program Team Manager as appropriate.

Construction Project Management Ensures the successful completion of all projects assigned through effective management of people, time, and other resources. Is knowledgeable regarding the qualifications and experience of key project delivery team members, firms, and personnel (A/E, Contractors, Equipment Planners, ITG, Operations & Maintenance, Furniture Vendors, Logistics, Specialty Services & Supplies, Custodial, etc.)

The MRR PM collaborates with project delivery team members to:

• Coordinate work between OHSU and vendors/contractors.
• Coordinate inspections with OHSU and local building and safety inspectors.
• Coordinate project changes, updates project schedules, and communicate changes to project team.
• Compile project reports to track expenses and timelines.
• Prepare documentation at project closeout; review, organize and maintain project files.

Project Planning & Design Coordinates the activities of the project delivery team, including developing and maintaining detailed project documents and follow-up to ensure adherence to commitments made to the client.

• Prepares, develops and maintains all project related materials, to include, but not limited to budget, scope, and schedule. This includes budget, scope, and schedule related to Furniture, Finishes, Moves/Relocations, and Signage/Wayfinding
• Provide direction regarding project coordination to project delivery team as required. Develop program and project level reports, including budgeting, programming, and project charters.
• Assists in the development and negotiation of all proposals and contracts.
• Collaborates on the Move Coordination and Interior Design scope with the Moves & Interiors Team and communicates finish and furniture standards to project stakeholders and vendors.
• Verifies that designs meet project success criteria and institution standards.

Communication & Customer Service

• Communicates early and often with client and members of the project team to ensure optimal customer service delivery.
• Maintains and develops the trust and confidence of the client and other key members of the project delivery team by anticipating problems, being proactive, and maintaining a "healthy sense of urgency".

Project Status Reporting

• Develops and maintains project information in the project management information systems.
• Responds to requests for project status, resource allocation and financial performance, providing applicable information according to department standard reporting methodologies
• Compiles, tracks, and maintains project financial activities.

Continuous Process Improvement

• Promote and sustain process improvement initiatives throughout all levels of the department. Support an environment where we can share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services.

Other responsibilities as assigned

Required Qualifications

• Bachelor's degree in Construction Management, Business, Engineering, Architecture, Interior Architecture, or similar.

• An additional two (2) years of relevant professional experience in lieu of degree.

• Minimum of five (5) years of experience in project management or related design and construction industry experience, including: architecture, engineering, interior architecture/design, construction engineering, construction management, construction trades, construction business management, owner's rep project management (ITG excluded), etc.

• Practices, methods, common materials and techniques of the construction and remodel of commercial buildings and facilities, including interiors.

• Principles, processes and methods of construction project management, including schedule, forecast and cash flow projections

• Experience with AutoCAD, and thorough knowledge of preparing contract documents, with documentable experience in multi-disciplinary project teams.

• Must be able to develop budgets, schedules, estimating, understand constructability, and document project information and details.

• Demonstrated customer service skills with a positive, can-do attitude.

• Structure and content of the English language, rules of composition, report writing and grammar.

• Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole

• Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications

• Bachelor's degree in Interior Architecture or Interior Design/Space Planning.
• Eight plus (8+) years' relevant professional experience.
• Experience working as a Project Manager in medical, academic, research, and/or institutional facilities.
• Owner's Rep Project Management
• Experience with estimation of construction project costs.
• Experience with drafting.
• Experience with move coordination in occupied buildings/office space.
• Experience using AutoCAD, e-Builder, MS Project, MS Office software, etc.
• Experience with furniture and finish selection and specification for commercial buildings and facilities.
• Experience with HIPAA, NFPA, FGI, ADA, OARs, the DNV, and related statutes, rules, regulations and guidelines.
• Experience and ability to use 3D rendering techniques, eg. REVIT.
• Experience with City of Portland FPP facilities permit procedures including intake and inspections submittals and scheduling.
• Any of the following:
  • Professional Architectural, Interior Design, or Construction Management license, registration or certification.
  • Professional Project Management Certification (PMP).
  • LEED Certification.
  • Evidence Based Design Accreditation and Certification (EDAC)

Additional Details

Salary Range: $81,619.20 - $130,374.40 per year

• Travel may be required throughout the Portland Metro area. Environmental exposures vary considerably between interior climate controlled environments to open exterior environments.
• Either environment may be exposed to inclement weather, uneven ground and work surfaces, noise, wind, heights, confined spaces and various other construction site conditions.
• Ability to navigate a construction site, including scaffolding, ladders, uneven work surfaces, and inclement weather. Must be able to access and inspect (visually, audibly and tactilely) a variety of construction conditions.

All are welcome