Job Posting Title:

Facilities Project Manager

Job Details and Requirement:

GENERAL DESCRIPTION 

The Facilities Project Manager (Project Manager) will play a critical role within the Department of Facilities and Campus Services, including interfacing with other department directors, as well as in the development of new facilities and infrastructure, such as: academic, administrative and grounds projects. Additionally, this position is responsible for projects on existing facilities including preventive, corrective, and planned building maintenance, building renovations and remodels; and managing the energy, water conservation and sustainability efforts of the College. Projects will include both minor projects and capital projects, and responsibility for the above areas includes the main campus, north campus, president’s residence, and Costa Rica campus.  The Project Manager will also ensure employee and contractor effectiveness, efficient operation of the facilities, and will work productively in each of the functional areas managed, and Interface with the college community and the consortium, providing excellent customer service.

Department:  Facilities            

Supervisor: Associate Vice President of Facilities, Capital Projects and Safety

ESSENTIAL FUNCTIONS

In conjunction with the Director of Maintenance, Senior Director of Facilities, and the Associate Vice President of Facilities (Facilities Management), provide oversight on both major and minor new construction, renovation, remodel and sustainability projects, as well as repair and maintenance projects.

• Responsible for planning, budgeting, and successful completion of the College’s projects identified in conjunction with the annual facilities capital budget process, the College’s long term integrated facilities plan, and the Campus Master Plan.

• Establish and manage project scope, schedule, and budget.

• Work with Facilities Management and the Treasurer’s Office to prepare project financial forecasts and status reports.

• Represent the College’s interests and communication throughout the design and construction process for all projects, including with Facilities Management, leadership, users, stakeholders, the community, project team members, consultants, builders, vendors, and the consortium.

• Manage project teams, consultants, contractors and vendors, and serve as point of contract throughout the design, bidding, agency, construction, inspections, closeout and warranty process, reviewing all plans and specifications, and securing all project approvals while ensuring compliance with projects codes, standards, and quality assurance, as well as OSHA and CAL OSHA requirements.

• Prepare reports, specifications, requests for proposals and contract documents. Analyze and negotiate bids and contracts and make contract award recommendations.

• Maintain current hard copy and electronic record documents and organized construction files.

• Provide process, protocol and materials manuals associated with the responsibility of the position, for example, for the capital projects process, bidding, and College standards and specifications.

• Coordinate reporting with all local, state and government agencies, including the Southern California Air Quality Management District (AQMD), The California Environmental Reporting System (CERS), Association for the Advancement of Sustainability in Higher Education (AASHE), The Sustainability Tracking, Assessment & Rating System (STARS), and City parking inventory reports.

• Support the campus sustainability programs including energy and water conservation initiatives, recycling, waste management, and student sustainability programs and projects; and participate and take an active role in preparing and submitting sustainability reports.

• Provide assistance in incident analysis and accident investigations for any renovations or alterations that need to be modified due to the issue. Make recommendations and implement suggestions for improving safety across the campus.

• Support the College’s Safety and Emergency Preparedness efforts on an as needed basis.

• Maintain an understanding of current ideas, laws and regulatory requirements, including building codes, sustainability, ADA, and research and practices pertaining to the areas of responsibility for this position through continued study and participation in professional organizations and continuing education.

• Perform all other duties as assigned.

Basic Qualification: High school graduation plus numerous additional courses, equivalent to an extensive apprenticeship.  Bachelor’s degree desirable; or any combination of education and experience that provides the required knowledge, skills and abilities for the position.  A minimum of 8 years of experience in construction management including dealing with engineers, architects, consultants and contractors.

Preferred Qualification: Experience in facilities, planning or construction in education is preferred.

The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Strong supervisory and leadership skills.
• Ability to work effectively with a multi-cultural workforce.
• Ability to uphold the morale and integrity of the staff.
• Excellent communication skills; ability to read and write in English.  Spanish language skills highly desirable.
• Ability to perform moderately complex arithmetic computations to prepare budgets and payroll, and perform time record management.
• Knowledge of safe work principles and practices for areas of responsibility.
• General knowledge of construction industry practices and codes, and ability to review, understand and interpret blueprints, specifications, design, construction documents, estimations, and the bidding process.
• Basic AutoCAD or BIM experience required.
• Proven record of planning, problem solving, decision-making, budgeting and managing construction, grounds and maintenance projects.
• Ability to prioritize and manage multiple projects simultaneously.
• Ability to work productively with minimal supervisor consultation, make sound decisions and effectively prioritize multiple tasks in a logical progression.
• Ability to train and orient new employees and provide ongoing training for incumbent staff. 
• Ability to evaluate employee performance in a consistent and effective manner.
• Ability and willing to work occasional overtime including weekends, evenings or holidays as needed and participate in the department’s on-call rotation schedule.

Licenses/Certifications: Project management license preferred.

Supervisory Responsibility: Will supervise non-exempt level staff, and external vendors.

Time Type: Full time, 40 hour per week

Annual Pay Schedule: 12 months

Work Schedule:  The regular hours for this position are 8:00 am to 4:30 pm, Monday through Friday.  These hours may vary due to needs of the College or Department.  May be required to participate in the Campus Facilities on-call rotation with other department supervisors and managers. May be required to work occasional evenings, weekends and holidays.

Work Model: On-Campus

Compensation: Budgeted Salary  $100,000 per year

Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more. 

Physical Requirements:  This is a very active, physical position. Employment is contingent upon satisfactory results on a post-offer, pre-employment physical test to confirm physical requirements can be performed. Must be able to:

• Stand for prolonged periods of time
• Operate a computer
• Communicated with others by email, in person and over the phone
• Read printed materials and a computer screen
• Have the mobility to use standard office equipment
• Stand, walk, bend, climb, push, pull, stoop, twist, stretch Lift up to 50 pounds from ground to waist level without assistance
• Climb ladders up to 20 feet with assistance and up to ten feet unassisted
• Stamina to manage a high-volume workload in fast-paced environment and occasional long hours. 

Instructions:  Only qualified applicants please.

Application Materials: Upload the following materials to complete your application:

• Cover Letter:  Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer’s core values best relates to your own. 

• Resume: List relevant qualifications and dates of experience.

• Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).

About Pitzer College

The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.

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