Job Summary

Position Description

• Reviews, monitors, and tracks progress on timelines for a complex series of study activities, including ensuring completion of deliverables, managing competing priorities, and working reciprocally with project staff and external partners
• Manages the project tasks and timelines for manuscripts, research study updates, recruitment and retention campaigns, and other related tasks and timelines
• Agenda collection/setting for project meetings with the PI, local study staff, and other collaborators; assist in preparation and delivery of project updates and reports
• Leads administrative meetings, collation of comments, and follow-up
• Tracks project team's inventory, personnel, payments, spending and budget

• Facilitates communication and collaboration with research personnel within and across institutions, most notably with partners at SPH, NIEHS, project sponsor, and team members.
• Oversees hiring and subcontracting for the project, as needed. Liaises with department's administrative core to effectively coordinate new hire processes and execute onboarding and offboarding processes.
• Oversees timelines for annual and quarterly reviews for study team members
• Responsible for supervising staff including but not limited to recruitment and retention team members

• Serves as the main manager for participant call center and executes proper reporting of call center metrics and updates to PI and sponsor
• Escalate research-related queries to the PI when appropriate
• Liaise with the external IRB and across teams to facilitate timely review of submitted IRB amendments
• Helps to oversee the communications editorial calendar (work closely with the PI and Social Media Coordinator for this) to ensure alignment with project milestones for participant recruitment and retention
• Recruitment/retention planning for the study

• Assist in developing, maintaining, and enforcing standard operating procedures (SOPs); develops, submits and amends IRB protocol, clinicaltrials.gov and sharing with sponsor for appropriate reporting
• Annually review of the DMP and MOP
• Collates and revises surveys for iterative survey design and implementation
• May present research findings to internal and external audiences

Basic Qualifications

• Bachelor's degree or equivalent experience is required
• 5+ years of related experience is required
• Experience with IRB protocol is required

Additional Qualifications and Skills

• Master's Degree or MPH strongly preferred
• Experience or training in epidemiology
• Experience or training in reproductive health
• Experience in study management
• Previous experience with IRBs, protocol development, training research staff
• Knowledge of standard epidemiologic research methods, including survey based prospective cohort study design and quantitative statistical techniques
• Experience with applicable computer technologies such as Adobe, MS Outlook, Word, Excel, PowerPoint, Keynote
• Experience making visually appealing reports, posters, and slides for the presentation of research projects
• Strong organizational and communication skills
• Works well independently and as a team
• Strong organizational and communication skills preferred
• Strong writing skills
• Strong leadership skills
• Careful attention to detail
• Effectively prioritizes tasks and set deadlines
• Identifies problems and develop solutions
• Takes initiative and an effective multi-tasker
• Ability to manage shifting prioritize

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Additional Information

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University T.H. Chan School of Public Health

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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