The Planning, Design and Construction Office has an opening for dedicated, resourceful, and enthusiastic Project Managers to join a vibrant, newly integrated, and growing team that is responsible for all planning, design, and construction at Harvard Medical School. Under the supervision of the Director of Design and Construction, the incumbent will manage and control all aspects of the project, including design, construction, closeout, and turnover. The Project Manager will work with identified stakeholders, as administration, departments, Campus Planning and Facilities (CPF) teams, University groups (Sustainability, Green Campus, Environmental Health & Safety, etc.) to ensure the project meets the desired goals, standards, and requirements. The PM will coordinate, facilitate, and lead the design, bid, construction, commissioning and close out of the project including FF&E package development, procurement, and installation.
Work with end user groups, stakeholders, and HMS Department representatives to understand project scope and expectations.
Work in a cross functional capacity with the planning department to support the project delivery process (PDP).
Develop project budget and schedule based on these expectations and consistent with the identified budget.
Evaluate alternative design and construction solutions.
Solicit and oversee the selection process of A/E firms, consultants and contractors in a manner that delivers high quality, fiscally responsible solutions.
Collaborate with Senior Project Manager (SPM) / Supervisor in the preparation of contract documents by A/E firms and associated AIA Contracts. Coordinate design review input from various internal and external constituents.
Prepare RFQ and RFP's and scopes of work to solicit A/E and CM proposal.
Development of RFP, solicitation of contractor(s), bid package documentation, contractor walk through, bid RFI's in partnership with A/E, complete detailed timeline, and project cost submission for internal approvals and/or submission to the University Capital Approval System (CAPS).
Attain necessary approvals.
Review and evaluate contractor and construction manager proposals and make awards to qualified contractors.
Collaborate with Senior Project Manager (SPM) / Supervisor to facilitates all permits and approvals necessary to accomplish the project. This includes local, state, University, and other approvals applicable to the specific project.
Completes applications, attends meetings, which in some cases occur outside of normal working hours, prepares presentations, and submits answers to questions to the appropriate authority.
Construction administration oversight including, but not limited to, review of shop drawings, financials, and change orders. Proper use of internal standards where applicable.
Manages construction consistent with budget and identifies both cost and timeline impact of Construction Change Orders, User Change Requests and/or other unforeseen issues.
Responsible for issues which arise and to take appropriate action to keep the project on schedule and on budget.
Completes final budget reconciliation upon project completion, resolves all outstanding invoices and analyzes project costs for use in future project planning/budget development.
Ensures completion of project commissioning, punch list, and gathering of all closeout documentation including testing reports and certifications.
Other Duties as assigned.
Bachelor's degree in architecture, engineering, construction management, building technology or a related discipline with a minimum of 8 years of relevant experience.
Additional Qualifications and Skills
Strong knowledge of wet lab construction highly preferred.
Experience with lab building construction and renovations in both new and aged facilities requiring coordination of utility and or structural impacts to occupied research facilities.
Knowledge and experience of industry-standard/leading project management practices and delivery methods, including traditional design bid build (DBB), CM at Risk (CMR with GMP), and Design Build (D/B), with the proven ability to tailor these processes to fit specific situations.
Demonstrated ability to develop and maintain project budgets and schedules, as well as plan and manage projects to achieve deadlines and objectives.
Specific experience regarding construction-related contract administration and project risk management skills.
Experience in the overall integration of design, construction, start-up/turnover, and closeout phases of projects.
Candidate shall possess a strong knowledge of the various construction and design phases including preconstruction, schematic design, design development, construction document, construction administration, and turnover.
Candidate shall understand construction phase buyout and procurement in support of meeting HMS project schedules and deadlines.
Ability to manage multiple projects of varying sizes simultaneously.
Thorough knowledge of building codes and design practices, and all phases of construction.
Familiarity with A/V, MEP, HVAC, FA/FP, lighting, and control systems.
Excellent interpersonal skills. Must have the ability to quickly establish and maintain a solid working relationship with a variety of customers and constituents, including senior administration and faculty, as well as technical and operations staff.
Strong problem solving and decision-making skills.
Proven ability to manage and resolve issues, under a variety of circumstances and urgency, with insight, diplomacy, and sensitivity, as well as coordinate and direct a multidisciplined team which includes managers and peers independently and effectively.
Familiarity with architectural, engineering, design, and construction best practices.
Experience as an owner's representative in a university setting or other large, diverse institutional setting with a minimum of 4 years' experience preferred.
Continuity of campus operations.
Excellent verbal and written communication skills, including the ability to write and deliver clear and effective reports and presentations to various audiences, both internal and external. Working knowledge of standard office computer software (e.g., Microsoft Outlook, Teams, Excel, Word, PowerPoint, Microsoft Project and Procore is a plus, etc.).
Must be able to climb stairs and ladders.
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Hybrid (partially on-site, partially remote)
Commitment to Equity, Diversity, Inclusion, and Belonging We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.